Senior Grants Administrator

Plymouth Housing Group•Seattle, WA

1d•Hybrid

About The Position

Plymouth Housing is seeking a Senior Grants Administrator to lead budgeting, financial analysis, and grants management for a nonprofit organization that develops and operates permanent supportive housing for single adults who have experienced chronic homelessness. The role supports the organization’s buildings, programs, and residents by ensuring resources are managed effectively. It reports to the CFO, supervises the Grant and Financial Analyst team, and serves as the main contact for external operational grant funders and sponsors. The position is based in Seattle, Washington, with a hybrid work arrangement.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field.
Five years of management experience with progressively greater fiscal, administrative, and leadership responsibilities.
Three to five years of experience with publicly funded nonprofit grant sources, including city, county, and federal sources.
Thorough understanding of GAAP, internal controls, grant accounting, and accounting for intercompany transactions.
Direct experience with budgeting, cash forecasting, financial projections, and analysis.
Ability to solve complex problems, develop proposals, and implement new systems and processes.
Strong interpersonal and communication skills, including working collaboratively and resolving conflict respectfully.
Integrity, professionalism, ingenuity, and sound independent judgment.
Flexibility and ability to make decisions, acknowledge mistakes, and adjust course in a rapidly changing environment.
Ability to work independently, manage deadlines and competing priorities, and maintain accuracy, productivity, and confidentiality.
Proficiency with Microsoft Excel, Outlook, Word, and a variety of software systems.
Ability and interest in leading and mentoring a team, working under pressure, and maintaining a sense of humor.
Ability to build trust and work respectfully with people from diverse backgrounds and lived experiences, using self-awareness and humility to communicate across differences.

Nice To Haves

Financial Analyst certification.

Responsibilities

Lead financial reporting, financial projections, and cash forecasting for management, the board, external funders, and investors.
Prepare financial projections for business scenarios that support agency business plans.
Lead grant administration in coordination with Building Operations, Permanent Supportive Housing, and Behavioral Health teams, aligning grant awards with building and program needs.
Coordinate pre-award, post-award, and closeout activities for grant contracts.
Monitor grant reporting, billing, and compliance, and coordinate grant submissions and renewals with internal teams.
Identify and pursue grant opportunities supporting real estate development, building operations, supportive services, and general administrative needs.
Provide bi-monthly grant activity reports to the executive leadership team and identify initiatives at risk of missing contract targets or budget.
Report grant utilization to the Housing Operations and Quality, Innovation and Health teams to support management oversight.
Develop and monitor an annual work plan to achieve strategic goals.
Hire, train, mentor, and retain finance staff, fostering a collaborative, high-performance work environment.
Evaluate internal controls and ensure they are followed.
Administer budgeting, financial reporting, and grant spend tracking systems, and assess whether software meets organizational needs.
Coordinate grant compliance for spending, invoicing, and reporting.