Grants Administrator I

Mass General Brigham•Cambridge, MA

3d•$70,720 - $92,570•Remote

About The Position

The Grants Administrator I works with Principal Investigators and Department Administrators to develop grant submissions, forecast budgets, monitor fund statements, resolve accounting issues, handle accounts payable and accounts receivable, process purchase orders, and liaise with grantor agencies and subcontracting institutions. The role provides guidance and helps resolve issues throughout the research proposal, submission, and application process. This position manages an assigned portfolio of research departments and serves as the primary pre-award and post-award resource for department administrators and Principal Investigators. It processes research grant proposals, awards, and transactions while maintaining records in accordance with institutional and research sponsor requirements. The position is fully remote, with on-site attendance in Cambridge, Massachusetts four times per year for team meetings, training, or other business activities.

Requirements

Associate's degree in Financial Management or a related field required.
Research administration experience of 1–2 years required.
Proficiency in spreadsheets, databases, accounting, and other computer applications.
Excellent verbal and written communication, interpersonal, and problem-solving skills.
Good organization and coordination skills.
Ability to work accurately with large financial data sets.
Good working knowledge of research agency, sponsor, and organizational funding guidelines and policies.
Good negotiation skills.
Ability to work independently.
Ability to exercise good judgment and resolve problems.
Experience cannot be accepted in lieu of a degree.

Nice To Haves

Bachelor's degree in Financial Management preferred.

Responsibilities

Process and prepare research grant proposals, awards, and transactions, maintaining grant and contract records in compliance with institutional and sponsor requirements.
Assist with budgets, budget justifications, and materials for financial reporting.
Review proposals for compliance with sponsor and organizational guidelines and verify that sponsor requirements are met.
Process purchase orders, manage accounts payable and accounts receivable, and resolve accounting requests.
Manage an assigned portfolio of research departments and serve as the primary pre-award and post-award resource for department administrators and Principal Investigators.
Monitor expenditures and budgetary compliance; verify, identify, and evaluate excessive charges; and advise on the allowability of costs charged to grants.
Develop grant submissions, forecast budgets, monitor fund statements, resolve accounting issues, and liaise with grantor agencies and subcontracting institutions.