Senior Grant/Contract Administrator - Department of Internal Medicine

Wayne State University•Detroit, MI

8d•Onsite

About The Position

Wayne State University is hiring a Senior Grant/Contract Administrator for the Department of Internal Medicine at its Detroit campus. The role coordinates sponsored-program administrative functions for a unit with large, complex projects, including fiscal and administrative review of grant and contract proposals, agreement review and processing, and financial transaction management. The position requires knowledge of university accounting and budgeting and sponsored-program administration. The administrator coordinates pre-award and post-award processes for complex proposals and projects, helping ensure compliance with university, sponsor, and other applicable policies and requirements. The role supports faculty in identifying funding opportunities and preparing proposals, reviews budgets and narratives, coordinates awarded agreements with Sponsored Program Administration (SPA), monitors project spending and payroll, and supports project changes and closeout. It also serves as a primary resource and liaison for faculty, principal investigators, SPA, and unit staff; manages research funding; maintains unit databases and funding references; analyzes and reports financial activity; and supervises non-exempt clerical and accounting support staff.

Requirements

Bachelor’s degree from an accredited college or university in Business or Public Administration or a related field, plus considerable grant and contract administration experience; or a bachelor’s degree in any field plus optimal grant and contract administration experience.
Considerable accounting experience, with the majority in sponsored-project budgeting and accounting.
Considerable experience preparing proposals for federal and other sponsored funding sources.
Considerable experience using university information systems, such as Banner, and software for tracking, analyzing, and presenting data, such as spreadsheets, charts, and graphs.
Experience analyzing data and developing related reports and presentations.
Reasonable supervisory experience.
Ability to independently manage multiple projects while ensuring tracking, quality control, follow-up, and deadlines are met.
Reasonable knowledge and understanding of implementing business-process improvements.
Ability to interpret, explain, and apply complex rules, regulations, and policies.

Responsibilities

Coordinate pre-award and post-award administration for complex sponsored-program proposals and projects, ensuring compliance with applicable university, sponsor, and other requirements.
Assist faculty in identifying funding opportunities and preparing proposals.
Review proposal budgets and narratives for compliance and submit proposals to Sponsored Program Administration for required approvals.
Review awarded grants and contracts with SPA for fiscal and contractual content, and review budgets for variances and appropriate establishment in the university accounting system.
Monitor expenditures for compliance with applicable policies and requirements.
Assist faculty with budget transfers and project-period extension requests.
Monitor monthly payroll lists and authorize new accounts or payroll extensions.
Review and coordinate sponsored-project closeout documents.
Provide faculty and unit staff with information and guidance on appropriate use of sponsored-project funds.
Serve as a primary liaison between principal investigators and SPA to identify and resolve problems and answer questions about university or funding-agency guidelines, policies, and procedures.
Provide direct management over research funding.
Develop and maintain unit-specific databases using university information systems.
Perform financial analysis and prepare reports on sponsored proposal, award, and expenditure activity for unit and central university administration.
Update and maintain reference material on research funding sources.
Supervise non-exempt clerical and accounting support staff, including assigning duties, training staff in policies and procedures, and monitoring performance.