Senior Grant/Contract Administrator - Department of Internal Medicine
About The Position
Wayne State University is seeking a Senior Grant/Contract Administrator for the Department of Internal Medicine at its Detroit campus. The position coordinates sponsored-program administrative functions for a unit with large, complex sponsored projects, including fiscal and administrative review of proposals, review and processing of agreements, and management of financial transactions. The role requires knowledge of University accounting and budgeting and sponsored-program administration. The administrator coordinates pre- and post-award activities for complex proposals, assists faculty with funding opportunities and proposal preparation, reviews proposal budgets and narratives, and submits proposals for required approvals. In collaboration with Sponsored Program Administration, the administrator reviews awards, budgets, expenditures, and close-out documents; helps faculty with budget transfers and project extensions; and monitors payroll lists and account authorizations. The position advises faculty and staff on the appropriate use of sponsored funds and serves as a primary liaison between principal investigators and Sponsored Program Administration. It also directly manages research funding, maintains databases and funding-source reference materials, conducts financial analysis, prepares reports, and supervises non-exempt clerical and accounting support staff.
Requirements
- Bachelor’s degree in Business or Public Administration or a related field, plus considerable grant and contract administration experience; or a bachelor’s degree in any field plus optimal grant and contract administration experience.
- Considerable accounting experience, primarily in sponsored-project budgeting and accounting.
- Considerable experience preparing proposals for federal and other sponsored funding sources.
- Considerable experience using University information systems, such as Banner, and software for tracking, analyzing, and presenting data, such as spreadsheets, charts, and graphs.
- Experience analyzing data and developing related reports and presentations.
- Reasonable supervisory experience.
- Ability to independently manage multiple projects while maintaining tracking, quality control, follow-up, and deadlines.
- Reasonable knowledge and understanding of business-process improvement.
- Ability to interpret, explain, and apply complex rules, regulations, and policies.
- Typically, previous University experience as a Grant/Contract Administrator, Grant/Contract Officer, or senior-level Budget Analyst, Accountant, or Administrative Assistant in a unit with significant sponsored-project activity.
Responsibilities
- Coordinate pre- and post-award administration for complex sponsored-program proposals and other unit proposals, ensuring compliance with applicable policies, procedures, rules, and regulations.
- Assist faculty in identifying funding opportunities and preparing proposals.
- Review proposal budgets and narratives for compliance and submit proposals to Sponsored Program Administration for required approvals.
- Review awarded grants and contracts with Sponsored Program Administration, including fiscal and contractual content and accompanying budgets.
- Monitor expenditures for compliance and assist faculty with budget transfers and project-period extension requests.
- Monitor monthly payroll lists and authorize new accounts or payroll extensions.
- Review and coordinate sponsored-project close-out documents.
- Advise faculty and staff on appropriate use of sponsored-project funds and serve as a primary liaison between principal investigators and Sponsored Program Administration.
- Directly manage research funding.
- Develop and maintain databases using University information systems; perform financial analysis and prepare reports on proposal, award, and expenditure activity.
- Update and maintain reference materials on research funding sources.
- Supervise non-exempt clerical and accounting support staff, including assigning duties, training staff, and monitoring performance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
