Senior Contract Administrator, Contract

Fluor•Barceloneta, Barceloneta,PR

About The Position

The Senior Contract Administrator supports project and corporate business performance by helping reduce leakage and promoting consistent, cost-effective contracting solutions across business lines, projects, and locations. The position may support one or more Contract Administrators, typically handles up to fifteen complex or noncomplex contracts on a Fluor project, and provides guidance to junior contract administrators on Fluor processes and practices. The role assists with preparing contract bid documents and participates in project discussions about construction philosophy and related issues. It executes awarded contracts by enforcing their terms and conditions, supports contract awards, and performs contract closeout. Responsibilities span contract negotiation and document finalization, proposal evaluation and recommendations, post-award contractor and change management, invoicing and claims avoidance, and resolution of outstanding closeout issues.

Requirements

Accredited four-year degree or global equivalent in an applicable field and five years of work-related experience, or a combination of education and directly related experience totaling nine years if non-degreed.
Ability to communicate effectively with management, coworkers, clients, vendors, contractors, and visitors.
Job-related technical knowledge necessary to complete the work.
Ability to learn and apply applicable local, state/province, and federal/national statutes and guidelines.
Ability to attend to detail and work in a time-conscious and time-effective manner.

Nice To Haves

Accredited degree or global equivalent in Business, Construction Management, or Law, or equivalent experience.
Experience in contract management, subcontract administration, and/or procurement supporting engineering and construction projects.
Experience developing and negotiating contract terms and conditions for services, construction, engineering, materials, and equipment installation contracts.
Strong understanding of contracting principles and legal terms and conditions.
Broad understanding of the construction industry and contract language associated with engineering, procurement, fabrication, and construction/construction management (EPFC/CM).
Experience administering the contractor RFP process on heavy industrial construction projects.
Experience managing contractor pre-qualification.
Experience conducting commercial evaluations, including bidder questions and answers and clarifications.
Experience negotiating commercial terms and final contract prices with bidders.
Excellent communication skills.
Ability to understand technical terminology and developments.
Ability to apply technical skills or procedures.
Some basic knowledge of contract types and terms.
Ability to understand and implement practices and procedures.
Ability to generate and consider alternatives.
Intermediate computer and software skills, including word processing, email, spreadsheets, and electronic presentations.
Self-motivated professional with good organizational skills and the ability to multitask and prioritize to achieve project goals.

Responsibilities

Negotiate contract terms and conditions and coordinate technical scopes of work with project controls, legal services, project management, construction, engineering, finance/accounting, and the client.
Lead internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting and finalization of contract documents.
Analyze commercial proposal sections and coordinate technical proposal evaluations; develop final proposal evaluations, prepare contract recommendations, and present recommendations to the project team and/or client.
Manage post-award contracts by evaluating and tracking contractor productivity, schedule adherence, contract changes, invoicing, and claims avoidance.
Close out contracts by resolving outstanding issues, issuing final modifications and invoices, and coordinating contractor performance evaluations.
Assist with preparing contract bid documents and participate in project discussions concerning construction philosophy and related issues.
Enforce awarded contract terms and conditions and assist with contract awards.
Provide guidance to junior contract administrators on Fluor processes and practices.
Promote the use of Fluor knowledge-management portals and communities, and stay current with Contract Management practices, procedures, and developments.
Participate in Fluor University training and career-development activities.
Ensure timely contract issuance and prepare monthly reports as required by the project or department.
Participate in taskforce activities, project functional audits, and development of the Project Contracting Plan and contract planning.
Use reference systems to record and maintain project contract data.
Develop formal presentations when given the opportunity.
Organize and document communications and meetings with contractors.
Read and understand the Prime Contract.
Conduct contractor resource surveys and develop contract risk assessment matrices; participate in risk reviews.
Develop agendas and participate in project kick-off and alignment meetings.
Prepare Project Contract Procedures and develop standard contract templates for a project.
Coordinate timely issue, distribution, and response to documents for the Contractor.
Coordinate and maintain control of Site Instructions.
Perform other duties as assigned or requested by immediate supervisors to support project milestone goals.

Benefits

Medical, dental, and vision plans
Employee assistance program (EAP)
Disability coverage
Life insurance and AD&D
Voluntary benefit plans
401(k) with company match
Paid time off, including personal, bereavement, sick, and holiday leave for salaried employees
Paid sick leave per state requirement for craft employees
Parental leave
Training and development courses