Senior Fiscal Services Specialist

Alameda County Superior Court • Oakland, CA

9d • $84,614 - $108,139 • Onsite

About The Position

The Superior Court of California, County of Alameda, is hiring a Senior Fiscal Services Specialist. The Senior Fiscal Services Specialist (SFSS) is responsible for providing guidance, training and work coordination to fiscal services staff; performs a variety of the most complex or specialized financial transactions in various fiscal units. The SFSS is responsible for, but not limited to: development and revision of financial policies and procedures, providing technical expertise and analysis in the review of complex financial transactions, reconciliation of accounting reports, preparation of journals and coordination of procurement functions and processes. The selected candidate will verify and ensure accuracy of financial and accounting data, and provide informational reports and conduct statistical data analysis. Interprets a variety of finance and accounting policies and procedures, work on fiscal related projects, fiscal audits and the provision of accounting resources. This position will be assigned to the Purchasing and Payables Unit at the Rene C. Davidson Courthouse in Oakland, California. The SFSS is the advanced journey-level in the Fiscal Services Specialist series. This class may act as the lead worker to a group of employees in the Finance Division and performs the more complex or specialized finance and budget accounting work. The SFSS is distinguished from the Fiscal Services Specialist in that the latter performs journey-level fiscal and budget work whereas the SFSS is responsible for larger and more complex divisional fiscal, budget and record-keeping programs and performs the full range of duties related to the finance, budget, periodic financial close cycles and reporting requirements.

Requirements

• Possession of a Bachelor's degree in accounting or other related field that includes general and governmental accounting.
• The equivalent to two (2) years of full-time increasingly responsible professional financial, accounting or auditing experience. This experience will have a focus on budgeting and financial analysis, or other administrative experience which includes performing the most complex or specialized financial transactions.
• Knowledge of general accepted accounting practices, development of financial policies and procedures; trial court financial policies and procedures; modern business office practices and procedures; working knowledge of computer spreadsheet and word processing applications.
• Ability to assign, schedule, train, and review the work of others; perform accurate mathematical calculations; establish effective working relationships with division and non-division staff; prepare and analyze financial reports; apply accounting principles; perform tasks in the various computer software required for financial transactions; and communicate effectively both orally and in writing.

Nice To Haves

• Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying work experience will be considered equivalent to 30 semester unit/45 quarter units.

Responsibilities

• Serves as technical lead to a Senior Manager within the Finance Division in the performance of a variety of the most complex or specialized financial and statistical record keeping.
• Review and analysis of accounting tasks performed by Fiscal Services Specialist involving auditing and investigation of finance related issues, reconciliation of general ledgers and subsidiary ledgers; cash receipt reports; revenue distribution, collection and treasury functions.
• Analyze revenue and expenditure, preparing disbursement reports & other periodic financial reports, as needed.
• Assist the division with performing grant accounting activities which include processing: set up, reconciling and reimbursement reports in accordance with grant requirements.
• Assist the division with analyzing, developing and implementing best practices that mitigate risk regarding cash handling and general ledger discrepancies from deposit receipts to the finance systems; analyzes and develops action plans to resolve cash handling and general ledger discrepancies.
• Assist the division with fiscal audits evaluations and analysis to improve the efficiency and effectiveness of the finance systems and processes.
• Assists division in performing vendor payments associated with multi-year contracts and memorandum of understanding with other government agencies including calculating the encumbered balances of purchase orders and contract orders to ensure that funds are available for payment.
• Responsible for court procurement and contracting work, procurement of material services, equipment and supplies, maintenance of vendor product information, negotiate, prepare and administer contracts, review and renewal of purchase orders.
• Review and examine fiscal documents and transactions for posting, including but not limited to warrants, requisitions, purchase orders, invoices, or journal entries.
• Performs other duties as assigned.

Benefits

• This position includes a one-year probationary period.
• Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level