Fiscal Technician Senior

Virginia Commonwealth University•Richmond, VA

1d•Onsite

About The Position

VCU’s Facilities Management Department is seeking to hire a Fiscal Technician Senior for their FM Administration unit. The Fiscal Technician Senior manages and maintains Purchase Orders for various units within Facilities Management (FMD); reviews billing summaries and processes transactions in Facilities Management's work management system; and analyzes data from the Banner financial records system and processes transactions as needed. In addition, the Fiscal Technician Senior analyzes and processes P-Card transactions in the BOA Works system for assigned FMD shops and provides fiscal support to the Manager of Financial Services and various units within FMD.

Requirements

Knowledge of computers, including Microsoft Office software (Excel, Word, PowerPoint, and Access)
Knowledge of Financial Accounting Systems (Banner / RealSource, AiM, CMMS) and Higher Education and state procurement regulations
Knowledge of basic accounting and business principles
Ability to work independently and diplomatically with both internal and external customers and vendors
Ability to communicate effectively
Strong organizational skills
High School Diploma, GED, or equivalent
Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU

Nice To Haves

Associate or Bachelor college degree preferred
Several years' office/clerical work experience
Knowledge of Financial Accounting Systems (Banner, RealSource, AiM, CMMS)
Knowledge of higher education and state procurement regulations

Responsibilities

Create purchase orders in RealSource on an as needed basis and supply ordering for Accounting services unit
Ensures invoices are accurate and corresponds with vendor when appropriate
Process purchase order receivers and monitor the payment status in RealSource for vendor invoices
Process journal entries to liquidate purchase order encumbrances in Banner Finance
Tracking of checks via check log per Treasury Services compliance policy daily/weekly
Process journal entries for CCK transactions for non-accounts receivable checks
Record the receipt of the Accounts receivable checks in the Extrak excel spreadsheet to the outstanding invoices daily/weekly
Provide the Accounts receivable posting details, check deposit information to the Accounts Receivable Accountant daily/weekly
Electronic/Scan deposit of checks to University bank of the Account receivable checks and department checks
Scan the purchase card receipts to the various work orders/phases in AiM-work management system monthly
Communicate with Facilities Operations zones/shops of any discrepancies/missing receipts/work order numbers/phase issues identified in the purchase card packages
Process external charges from purchase card packets in AiM for each assigned shops/zones and Sustainability
Process journal entries to re-appropriate undistributed purchase card charges in Banner to the appropriate expense account monthly for each shops/zones
Reconcile P-Card transactions and supervisor approvals in the Bank of America Works system for each shops/zones purchase card packets monthly
Ensure credit card transactions are reconciled within State, VCU, and FMD policies and procedures monthly
Ensure transactions are within the purchase card month’s statement cycle
Retain detailed purchase card records, BOA statement per the State Record Retention policies
Extract the timecard billing to update monthly the spreadsheet for monitoring/reconciling construction and planning timecard recovery dollars
Oversee the daily logging and the deposit of checks for the FMD units
Other assigned fiscal duties to support units within Facilities
Testing various finance modules in the AiM-work management system as needed to support software quarterly upgrades
Manage computer inventory in the AiM system for FMD division