Senior Fiscal Manager

Boston Public Health Commission • Boston, MA

1d

About The Position

Under the direction of the Director of Subrecipient Compliance, the Senior Fiscal Manager provides fiscal management to various public health grants, including Ryan White Part A and MAI, Ending the HIV Epidemic, and City of Boston Prevention grants. This role is responsible for maintaining the fiscal integrity of these programs, managing budgets, purchases, billing, and all grant-related materials. The Senior Fiscal Manager also supervises and assists with the budgeting and contracting process, processes budget revisions, monitors subaward expenditures, and manages purchase orders. They work closely with fiscal coordinators and the Procure to Pay office to ensure timely processing of invoices and payments. A key aspect of this role involves implementing fiscal monitoring practices based on national standards and BPHC policies, conducting subrecipient site visits, and presenting fiscal compliance materials. The position provides ongoing guidance to ensure allowable spending, manages reconciliation processes, and maintains subrecipient records for review and audit. Collaboration with the accounting department ensures accuracy in project and grant budgets. The Senior Fiscal Manager also prepares fiscal and administrative materials for grant applications and proposals, ensures satisfactory reporting to funders, and prepares reports for directors. This role serves as a liaison to the Finance and Grants Offices, supervises Fiscal Coordinators, trains staff, and works in a confidential capacity, providing backup to the Director of Subrecipient Compliance as needed.

Requirements

• BA/BS in pertinent field required.
• 5 years business experience.
• 3 years relevant experience (grant management, budgeting, contracting, billing, accounts payable/receivable).
• Supervisory experience required.
• Must be computer literate, including knowledge of various types of databases, spreadsheet and word processing (MS Word, Excel, etc.), software for budget, contract development and processing.
• Proficiency in excel is required.
• Ability to perform work with accuracy; must be competent with numbers and very organized.
• Ability to write clear, concise reports.
• Ability to follow and give written and oral instructions in a precise, understandable manner.
• Ability to understand, explain, apply the laws, rules, regulations, policies, procedures of unit activities.
• Ability to supervise, including planning and assigning work; evaluating and motivating staff; determining the need for disciplinary action; either recommending/initiating disciplinary action.
• Ability to establish rapport w/ others.
• Ability to maintain harmonious working relationships w/ others.

Nice To Haves

• Masters preferred.
• Prior experience working with city/municipal agencies a plus.
• Advanced experience with and knowledge of local community agencies and health care providers is a plus.
• Exceptional organizational skills with the ability to develop timelines and meet deadlines.
• Demonstrated cultural competence with diverse ethnic, cultural and socio-economic groups.
• Excellent interpersonal skills and ability to communicate effectively.
• Bilingual and/or bicultural applicants are encouraged to apply.

Responsibilities

• Provides fiscal management to public health (Federal and City) grants such as Ryan White Part A and MAI, Ending the HIV Epidemic, and City of Boston Prevention grants.
• Maintains the fiscal integrity of assigned federal and/or city funded programs.
• Supervises and assists the budgeting and contracting process.
• Processes city funded agencies and grant funded subrecipients budget revisions.
• Monitors expenditures of subawards/subcontracts.
• Responsible for opening, approving, closing, and maintaining all purchase orders in ReQlogic for all subrecipient and agency funded programs.
• Works with IDB Fiscal Coordinators to create, track, and process contracts, budget revisions and invoices in a timely manner.
• Works with Procure to Pay office to ensure monthly invoices from subrecipients and funded agencies are reviewed, approved, and submitted for payment in a timely manner.
• Implements subrecipients and funded agencies fiscal monitoring practices based on the National Monitoring Standards and BPHC fiscal policies.
• Manages and ensures the thoroughness of all subrecipient site visits per the National Monitoring Standards.
• Presents grant and city fiscal compliance materials to grant awardee and city funded agencies at annual provider orientation.
• Provides ongoing guidance to subrecipients and city funded agencies to ensure allowable spending to federal and city funding.
• Responsible for managing the reconciliation process for funded programs.
• Maintains subrecipient records ensuring they are readily available for review and audit.
• Coordinates with BA and Director of Subrecipient Compliance to ensure accounting project and grant budgets are current, accurate, and properly maintained in the accounting system.
• Prepares all fiscal and administrative materials for federal grant application and for subrecipients/agencies grant proposals.
• Ensures satisfactory fiscal and administrative reporting to all funders.
• Prepares regular and periodic reports as needed by directors to review program activities and finances.
• Serves as liaison to Finance Office and Grants Office.
• Supervises Fiscal Coordinators.
• Trains new and current staff in fiscal processes and procedures.
• Works in a confidential capacity with the Director of Subrecipient Compliance.
• Operates independently.
• Provides backup coverage to the Director of Subrecipient Compliance for vacation coverage or assistance during high volume times.
• Performs other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior