Senior Finance Administrative Coordinator

UVA Health•Charlottesville, VA

3d•$70,000 - $127,890•Hybrid

About The Position

UVA Health is seeking an accomplished senior administrative professional to provide high-level support to the Chief Financial Officer and multiple executive leaders across the Finance division, including the Chief of Financial Operations, Chief Supply Chain Officer, and other senior leaders. This highly visible role serves as a trusted administrative partner in a complex, fast-moving academic health system. The position requires exceptional judgment, discretion, initiative, organizational awareness, and the ability to coordinate competing priorities with limited oversight. The Senior Finance Administrative Coordinator provides sophisticated administrative and operational support to executives whose work spans financial strategy, supply chain, operational performance, and organizational planning. The role involves forward planning, anticipating executive needs, protecting leaders’ time, and helping them prepare for meetings, decisions, and commitments. It supports business and organizational responsibilities and does not include personal errands or management of an executive’s private household matters. The position partners closely with the Chief Financial Officer and Finance executives, supports strategic initiatives, and develops working relationships with senior leaders and stakeholders throughout UVA Health. Hybrid work is available for employees whose primary work location is in Virginia, based on organizational needs and the expectations of the supported executives. Regular on-site presence may be required for meetings, leadership activities, and business priorities.

Requirements

Bachelor’s degree, or an equivalent combination of education and related experience.
At least five years of relevant experience.
Exceptional judgment, discretion, initiative, and organizational awareness.
Ability to coordinate competing priorities with limited oversight and remain composed when priorities change.
Strong planning and organizational skills, including the ability to anticipate needs and keep commitments on track.
Licensure: None.

Nice To Haves

Experience supporting a C-suite executive, senior executive leader, board, or governing body is strongly preferred.
Experience in healthcare, higher education, finance, supply chain, or another complex, highly regulated environment is valuable.

Responsibilities

Manage complex executive calendars across multiple leaders, resolve scheduling conflicts, protect time for strategic priorities, and anticipate preparation and follow-up needs.
Maintain a forward-looking view of deadlines, governance activities, leadership meetings, travel, presentations, and other significant priorities.
Provide reminders and confirm executives have the materials, context, and logistical details needed for upcoming meetings.
Coordinate meetings involving executive leaders, board members, physicians, operational partners, University stakeholders, and external contacts.
Prepare agendas, correspondence, presentations, reports, briefing materials, and other documents of varying complexity.
Manage sensitive information through email, telephone communications, correspondence, and established filing systems.
Track decisions, action items, and deliverables to help ensure commitments progress and stakeholders receive timely follow-up.
Coordinate travel arrangements, itineraries, appointments, and meeting logistics.
Use sound judgment when handling confidential financial, personnel, strategic, and organizational information.
Support office operations, purchasing, budget administration, and the development or refinement of departmental procedures.
Build productive relationships across Finance and UVA Health to facilitate communication and coordinated execution.
Identify conflicts and surface risks respectfully while keeping priorities on track.