Senior Executive Service (SES) Level Executiv

Sancorp Consulting•Arlington, VA

22d•Onsite

About The Position

SANCORP is seeking a Senior Executive Service Level Executive Assistant to provide independent, daily support to Strategic Systems Programs (SSP) Senior Executive Service Leadership at SSP Headquarters. This role involves a wide range of administrative, coordination, and support functions critical to the efficient operation of executive offices.

Requirements

Associate’s degree or equivalent required; Bachelor's degree preferred.
Minimum of six (6) years of administrative experience, including previous experience supporting Senior Executive Service (SES) or other executive-level personnel.
Recent experience within the past three (3) to five (5) years providing executive-level administrative, office management, or technical support services to government agencies, preferably within the Department of War (DoW).
Experience formatting, processing, and maintaining official documents and records.
Experience managing executive calendars, scheduling appointments, coordinating high-level meetings and video teleconferences (VTCs), and corresponding via email.
Experience preparing official correspondence, presentations, and other administrative materials for SES or executive-level personnel.
Proficiency with Microsoft Office software, including Outlook, Word, PowerPoint, and Excel.
Ability to exercise professional and independent judgment and initiative.
Ability to work independently, collaboratively, and under strict deadlines.
Active Secret Clearance
Must be a U.S. Citizen

Nice To Haves

Previous executive-level administrative or office management support experience within the Department of War (DoW), Department of the Navy, or Strategic Systems Programs (SSP).
Experience processing official travel using the Defense Travel System (DTS).
Familiarity with Department of the Navy correspondence standards, including SECNAV M-5216.5.
Experience maintaining records in government systems, including SMARTS and SEAS.

Responsibilities

Complete Defense Travel System (DTS), Records Management, Navy Correspondence, SSP Mail and Records Tracking System (SMARTS) and SSP Enterprise Archive System (SEAS) trainings, and deliver Certificates of Completion. (CDRL A003).
Make Defense Travel System (DTS) travel arrangements in accordance with Travel Policy & Procedures, SSPINST 4650.13 (series).
Process mail in accordance with SSP correspondence guidelines; Prepare form letters, memoranda, and other business-related documents in accordance with the Navy Correspondence Manual (SECNAV M-5216.5 CH-1).
Create and maintain office files (paper or electronic or both) to meet Government requirements in accordance with the Navy Directives. Management Manual SECNAV M-5215.1, and Navy Records Management Manual SECNAV M-5210.1.
Maintain branch records and ensure proper documentation is filed and archived in compliance with records management protocols.
Manage assigned technical tasks to maintain the continuous and efficient functioning of administrative processes.
Ensure compliance with cybersecurity and information assurance standards.
Process security information to meet Government requirements in accordance with SSP M-5510.1 Apr 2024 SSP Security Manual.
Attend meetings, generate and maintain meeting minutes, disseminate information concerning projects and programs, note important information or conflicts, and follow up on action items.
Schedule and arrange for conference facilities, conference, and video teleconference (VTC) calls.
Conduct major meeting planning, tracking and closure, including documenting objectives, agenda development, inviting attendees, and developing action item definitions.
Establish and maintain detailed work unit calendars to track activities, deadlines, and deliverables.
Establish appointment priorities and manage scheduling, including rescheduling or declining appointments and invitations when necessary.
Prioritize high-priority tasks, projects, and deliverables to ensure deadlines are met and performance remains consistent.
Compose complex technical correspondence and reports to deliver leadership with evaluative materials necessary for decision-making.
Collect and prepare responses to external inquiries related to the technical aspects of assigned projects and deliver to SSP personnel.
Locate, assemble, and prepare oral and deliver written presentation materials using multiple data sources.
Assist in promoting alignment, coordination, and consistency across branches for projects and programs.
Perform administrative tasks in compliance with branch operating procedures, such as managing supply orders, monitoring printer stations, and updating phone rosters.
Attend meetings, generate and maintain meeting minutes, and track action items.
Process security information to meet Government requirements in accordance with SSP M-5510.1 Apr 2024 SSP Security Manual; the SSP Security Office shall manage the Defense Information System for Security (DISS) and create visit requests as needed to support security requirements.
Resolve administrative-related issues and independently develop solutions for clerical or administrative challenges.