SENIOR CLERICAL SUPERVISOR - SES - 64036855

State of Florida • SARASOTA, FL

6d • $42,000 - $43,778 • Onsite

About The Position

The Senior Clerical Supervisor plans, directs, and organizes the work of clerical and OPS screening staff in the School Health office. The role oversees school health record reviews, immunization compliance tracking, screening activities, reporting, records, and administrative processes. It also coordinates staff onboarding and training, evaluates employees, and recommends or takes part in hiring and discharge decisions.

The position coordinates vision and growth screenings across Sarasota County schools in accordance with state guidelines and the local School Health Services Plan. It oversees screening procedures, documentation audits, data entry, referrals, and follow-up, and assists with private-school screening training.

The role manages clerical operations, including correspondence, records, inventories, meeting minutes, purchasing and travel reimbursement procedures, and the maintenance of School Health electronic resources. It coordinates the clinic component of the schools’ Student Information System with school and health department IT teams, reviews data for accuracy, and supports budget, business, and school health planning. Additional duties include monitoring a grant, reporting finances and purchases, participating in management team meetings, serving as Section Safety Officer, and other duties as assigned.

The job is based at 1960 Landings Boulevard, Sarasota, Florida. School Health assignments may follow a 10-month or 12-month schedule depending on program needs and funding; summer assignments vary by location. Emergency duty may be required outside normal work hours or days.

Requirements

• Proficiency with Microsoft Office products and knowledge of the Microsoft Office Suite.
• Experience and comfort working with electronic health records.
• Ability to independently prepare written materials.
• Ability to organize workload and meet deadlines.
• Ability to communicate effectively with staff and the public.
• Ability to interact appropriately with others and maintain effective working relationships.
• Ability to adjust to changes in the work environment and responsibilities.
• Ability to operate office machines and equipment, including computers, copiers, and fax machines.
• Ability to plan and direct the work of others.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Supervisory experience.
• Experience working with budgets and grants.
• Experience and knowledge of childhood immunizations.

Responsibilities

• Plan, direct, and organize clerical and OPS screening staff work, including health record reviews, immunization compliance tracking, clinics, screenings, and related School Health duties.
• Review procedures, recommend improvements, and implement changes to improve quality and efficiency.
• Complete annual performance evaluations, including six-month reviews, and prepare position descriptions every three years for direct reports.
• Evaluate staff against established criteria, observe their performance and work product, and meet with staff to address expectations and issues.
• Supervise preparation and distribution of annual school health and immunization compliance reports, as well as section forms and flyers.
• Coordinate mandatory DOH-Sarasota orientation and clerical staff training; ensure new employees receive keys, security codes, supplies, and program information.
• Coordinate computer access with school board and DOH-Sarasota IT departments and train or arrange training for employees on related computer programs.
• Communicate program information, discuss issues, and problem-solve with staff individually and as a group.
• Interview, select, and discharge employees or effectively recommend such actions; verify the completeness and accuracy of subordinate work.
• Coordinate vision and growth screenings for county schools in accordance with state guidelines and the local School Health Services Plan, including referrals and follow-up.
• Develop and update screening procedures, letters, and forms; audit screening documentation; oversee screening data entry, referrals, and outcomes.
• Assist the Nursing Program Specialist with annual private-school screening training, including contacting schools and updating related materials.
• Perform clerical duties, compose correspondence and reports, and revise or update section materials, procedures, and manuals.
• Organize and maintain records, computer files, filing systems, and inventories, including screening equipment and office technology.
• Take and distribute minutes for monthly Nurse/Team meetings and ensure Sarasota County Schools health services coding is entered into HMS monthly.
• Oversee purchasing and travel reimbursement procedures.
• Coordinate Student Information System activities for the clinic component of Sarasota County Schools’ web-based system with school and DOH-Sarasota IT departments.
• Review system records entered by Health Room Aides and RNs for accuracy and completeness and report discrepancies to them.
• Maintain School Health electronic systems, including the School Health Manual, website, and RN SharePoint site.
• Assist with budget and annual business and school health services planning; provide reports and statistics.
• Monitor the Sexual Risk Avoidance Grant, track finances, purchases, and incentive items, prepare monthly time and grant-finance reports, and assist with grant renewal materials.
• Participate in Management Team Meetings and act as Section Safety Officer.
• Perform other related duties as assigned.
• Perform emergency duty before, during, or beyond normal work hours or days when required.

Benefits

• Annual and sick leave benefits.
• Nine paid holidays and one personal holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed