Senior Executive Assistant

Blink Health•Pittsburgh, PA

1d•Onsite

About The Position

Blink Health is hiring a Senior Executive Assistant to support the VP of Operations at its Robinson Township, Pennsylvania office. The role provides executive support and serves as Site Administrator, coordinating the logistics and experience for senior executives, board members, and clients visiting the office. The position is onsite five days per week, and some travel might be required. The Executive Assistant manages the VP’s high-volume calendar, travel, expenses, meetings, events, and organizational priorities. The role also supports cross-functional initiatives, organizational communications, onboarding, and administrative processes as the operations organization grows. As Site Administrator, the position coordinates visits with Facilities, Security, IT, and HR; supports office operations; and helps maintain a professional, welcoming workplace. The position calls for a proactive, detail-oriented person who can anticipate needs, use sound judgment with confidential information, manage competing priorities, and remain calm as circumstances change. A bachelor's degree is preferred but not required. Candidates should have at least six years of administrative or executive support experience; experience in a fast-paced, high-pressure technology or startup environment is a plus.

Requirements

At least 6 years of administrative or executive support experience.
Ability to work independently and operate in ambiguity.
Proficiency with Google Suite, including Calendar, Docs, Sheets, and Gmail.
Strong written and verbal communication skills.
Strong attention to detail and ability to manage multiple tasks simultaneously.
Ability to navigate cross-functional relationships at all levels of the organization with internal and external partners.
Ability to use sound judgment with confidential information and stay calm as priorities shift.
Ability to work onsite at the Robinson Township, PA office five days per week.

Nice To Haves

Bachelor's degree preferred, but not required.
Experience in a fast-paced, high-pressure technology or startup environment.

Responsibilities

Manage a complex, high-volume calendar across internal teams, executives, and external stakeholders.
Resolve scheduling conflicts, protect time for strategic work, and recommend trade-offs when priorities compete.
Prepare meeting agendas, briefing materials, and follow-up items for the VP.
Track action items, commitments, and deadlines, and follow up to keep work moving.
Plan and book domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.
Adapt travel plans to changes, delays, and last-minute requests; maintain traveler preferences and follow company travel policy.
Prepare and submit expense reports, reconcile corporate card activity, and support invoice routing, purchase requests, and vendor coordination.
Flag policy exceptions and maintain clean records for audit purposes.
Plan and run leadership offsites, town halls, team meetings, executive reviews, and organization-wide events.
Coordinate event agendas, venues, catering, materials, and attendee communications.
Manage recurring leadership meetings and planning cycles for the VP’s organization.
Support cross-functional initiatives and organizational communications for the operations team.
Assist with onboarding and logistics as the organization scales.
Serve as the primary point of contact for senior executive, board member, and client visits.
Coordinate visit schedules, conference rooms, catering, building access, and visitor registration with the Facilities team.
Work with Facilities, Security, IT, and HR to ensure visits run smoothly.
Plan visitor hospitality, welcome, wayfinding, and customized experiences for key clients.
Maintain a master calendar of upcoming visits and prepare internal stakeholders in advance.
Partner with Facilities to manage conference room and shared-space scheduling, resolve conflicts, and optimize use.
Coordinate workspace needs, equipment, supplies, and office readiness with Facilities.
Serve as a go-to resource for onsite questions, escalations, and day-to-day administrative needs.
Contribute to a professional, welcoming office culture.