Senior Executive Assistant

UiPath•Austin, TX

About The Position

UiPath is seeking a Senior Executive Assistant to act as a strategic business partner to three senior members of GTM leadership and the organizations they lead. The role requires synthesizing context across different functions, anticipating leadership needs, bringing structure to ambiguity, and using modern tools, including AI, to improve effectiveness. The assistant will represent executives’ priorities in cross-functional settings, help keep initiatives and operational rhythms moving, and manage complex executive support needs. The position also contributes to the broader EA community and serves as a trusted presence for UiPath’s Bellevue location and teams.

Requirements

8–12+ years of experience supporting senior executives at the VP level or above, ideally across multiple functions or business units.
Demonstrated experience acting as a strategic partner to senior leadership, beyond scheduling responsibilities.
Experience using AI tools such as Claude, ChatGPT, or Copilot to improve individual and team productivity.
Experience supporting global teams and comfort working early hours to overlap with India and/or Europe.
Exceptional judgment, discretion, and business acumen, with the ability to represent executives credibly with minimal oversight.
Proven experience planning and executing high-visibility events, offsites, and leadership meetings.
Ability to context-switch across three different functions and leadership styles.

Responsibilities

Act as a thought partner to supported leaders, making informed judgment calls, identifying important matters, and filtering out distractions.
Represent executives’ voices and priorities in cross-functional settings, asking clarifying questions to stay aligned.
Anticipate needs across three leadership agendas and proactively manage competing priorities.
Partner with executives and their teams to advance initiatives, operational rhythms, and communications.
Track action items and accountability to ensure follow-ups are completed.
Coordinate stakeholders, surface issues, and drive alignment across the organizations.
Plan and manage high-visibility leadership offsites, all-hands meetings, organization-wide events, and cross-functional gatherings.
Hold people accountable across organizational levels and use judgment to decide when to nudge, wait, or escalate.
Use AI tools to streamline scheduling, communications, research, and preparation.
Build lightweight systems and templates, using AI where useful, to improve executive-team and organizational operations.
Model modern ways of working for the broader executive assistant community.
Manage complex, high-stakes calendars for three senior executives with differing work styles and global stakeholders.
Coordinate domestic and international travel with sound judgment and discretion.
Oversee expenses, budgets, and purchasing in alignment with business priorities.
Partner with the broader EA community to support consistency and coverage across senior leaders.
Mentor or serve as an informal resource to more junior executive assistants by sharing practices and modern tools.
Serve as a trusted presence for the Bellevue location and its teams.
Own the Bellevue office seat map, track open seats, assign seats to new hires, and coordinate with IT to maintain location information in Zoom Workspaces.
Plan seating in a way that supports team collaboration and work needs.
Partner with the internship program project manager to seat interns with their teams.