Adjoint(e) de direction principal(e)/Senior Executive Assistant

Citi•Montreal, QC

6d•Onsite

About The Position

The Senior Executive Assistant (Montreal based) provides support to two senior bankers within Citi’s Corporate Banking group by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Citi's Corporate Bank is a leading provider of financial services to top-tier multi-national clients. We serve the financial needs of the world’s preeminent corporations and financial institutions in more than 100 countries through our network of experienced corporate bankers. With roots going back to 1919, Citi Canada has been recognized on LinkedIn’s Top Companies 2026 List in Canada, which highlights organizations where professionals can grow their careers.

Requirements

Proficient in French and English
Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience
English Language Proficiency Rationale: This Executive Assistant will be assisting on the client side which could involve scheduling meetings, coordinating calls/gatherings, and working with other leaders that do not speak French. The group services clients in 90+ countries globally so we cannot have them only speak French, so English is required.

Responsibilities

Directly supports a Managing Director in Montreal and a Director based in Toronto and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Coordinates Office management responsibilities, including relations with IT & technical vendors, Premises management, Security, and Fire safety
Provides bilingual communication support by providing English-French translations on an as needed basis
Supports client related event management
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
Assists in ad-hoc reports special projects as needed
Trains, coaches or guides other administrative staff when required
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.