Adjoint(e) de direction principal(e)/Senior Executive Assistant
About The Position
The Senior Executive Assistant (Montreal based) provides support to two senior bankers within Citi’s Corporate Banking group by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Citi's Corporate Bank is a leading provider of financial services to top-tier multi-national clients. We serve the financial needs of the world’s preeminent corporations and financial institutions in more than 100 countries through our network of experienced corporate bankers. With roots going back to 1919, Citi Canada has been recognized on LinkedIn’s Top Companies 2026 List in Canada, which highlights organizations where professionals can grow their careers.
Requirements
- Proficient in French and English
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command of new systems
- Self-motivated and detail oriented
- Bachelor's/University degree or equivalent experience
- English is required because the group services clients in 90+ countries globally and the assistant will be assisting on the client side which could involve scheduling meetings, coordinating calls/gatherings, and working with other leaders that do not speak French.
Responsibilities
- Directly supports a Managing Director in Montreal and a Director based in Toronto and generally supports an entire department
- Manages day to day calendar(s) of senior management
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
- May prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Coordinates Office management responsibilities, including relations with IT & technical vendors, Premises management, Security, and Fire safety
- Provides bilingual communication support by providing English-French translations on an as needed basis
- Supports client related event management
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and process invoices through Procure to Pay system
- Process and follow-up on Virtual Requests
- Assists in ad-hoc reports special projects as needed
- Trains, coaches or guides other administrative staff when required
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
