Senior Specialist, Senior Executive Assistant

BNY • Boston, MA

16d • $59,000 - $130,700 • Onsite

About The Position

BNY is seeking a Senior Executive Assistant to provide administrative support to assigned partners and senior executives. The role requires strong technical and interpersonal skills, flexibility to maintain continuity of support, and discretion in handling sensitive and confidential information. The position is located in Boston.

Responsibilities include coordinating calendars and travel, planning itineraries, preparing expense reports, managing special projects, organizing meetings and events, assembling information for business plans and financial reports, managing information flow, and preparing business documents and materials. The assistant may speak on behalf of an assigned executive in limited circumstances.

Requirements

• Bachelor’s degree or equivalent work experience required.
• Advanced knowledge of Microsoft Office Suite, including high-level Excel skills.
• Proactive and detail-oriented, with the ability to manage multiple priorities precisely.
• Professional demeanor and excellent written and verbal communication skills.
• Demonstrated discretion in handling sensitive and confidential information.
• Ability to anticipate and resolve scheduling conflicts effectively and proactively.
• Ability to prioritize and respond accordingly.
• Team-oriented approach and ability to work in a fast-paced setting.
• Ability to multitask.

Nice To Haves

• Three or more years of overall experience is strongly preferred.

Responsibilities

• Coordinate calendars, book travel, plan itineraries, and prepare expense reports for assigned executives.
• Manage special projects at an executive’s request, including coordinating presentations, disseminating information, and creating brochures.
• Organize executive meetings, events, and conferences, including logistics, materials, and follow-up communications.
• Assemble and analyze information for business plans and financial reports and prepare final plan submissions.
• Manage the flow of information to and from an assigned executive and speak on the executive’s behalf in certain limited circumstances.
• Create and design correspondence, memos, charts, tables, graphs, and business plans.
• Handle sensitive and confidential information.
• Anticipate and resolve scheduling conflicts and ensure administrative matters are handled without being overlooked.

Benefits

• Competitive compensation and benefits.
• Wellbeing programs and flexible global resources and tools.
• Paid leaves, including paid volunteer time.
• Potential eligibility for an annual discretionary incentive award.
• 401(k) plan for eligible employees.
• Company-sponsored medical, dental, vision, and basic life insurance plans for eligible employees and their eligible dependents.
• Other benefits, including vacation and sick time, depending on the position offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior