Senior Executive Assistant

JST • Washington, DC

12d • Onsite

About The Position

JST is seeking an experienced Senior Executive Assistant for a full-time position at the Navy Yard in Washington, D.C. The role supports executive and program operations through calendar and meeting coordination, travel arrangements, correspondence, documentation, records management, task tracking, and administrative problem-solving. It also supports coordination across branches, maintains supplies and office resources, and performs authorized security-related duties. A Secret clearance is required at the start, and applicants must be U.S. citizens and pass a drug screen and background check.

JST describes its work as enabling mission outcomes for federal customers and emphasizes employee impact, decision-making, professional development, well-being, and a collaborative culture. Veterans and military spouses are encouraged to apply. JST is an equal opportunity employer and does not tolerate discrimination or harassment.

Requirements

• Associate's degree or equivalent.
• At least six years of administrative experience.
• Previous experience supporting SES or executive personnel.
• Experience formatting, processing, and maintaining official documents.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to schedule appointments and communicate through email.
• Professional and independent judgment and initiative.
• Ability to work independently, collaborate with others, and meet strict deadlines.
• Secret clearance required at start.
• U.S. citizenship required.
• Must successfully pass a drug screen and background check.

Responsibilities

• Manage detailed calendars, set appointment priorities, and resolve scheduling conflicts.
• Coordinate meetings, conference facilities, and video teleconferences.
• Prepare meeting minutes, route them for review and approval, disseminate information, and track action items through completion.
• Develop tracking mechanisms for high-priority tasks, projects, and deliverables.
• Arrange travel through the Defense Travel System.
• Process mail and prepare correspondence in accordance with Navy and SSP requirements.
• Prepare complex technical correspondence, reports, and leadership presentation materials using multiple information sources.
• Collect information and prepare responses to external inquiries.
• Maintain paper and electronic files and archive records in accordance with applicable requirements.
• Prepare technical documentation for branch-specific software and system designs.
• Support coordination across branches and provide recommendations supporting program and project objectives.
• Manage supply orders, monitor printer stations, and update telephone rosters.
• Resolve administrative issues and independently develop solutions.
• Process security information and perform authorized escort duties in accordance with SSP security requirements.

Benefits

• Full benefit package
• Collaborative work environment
• Strong company culture
• Professional and employee development
• JST values employee well-being and encourages healthy lifestyles, family activities, and community involvement

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree