Senior Executive Assistant
About The Position
Circadia Health is a growth-stage healthcare AI company focused on preventing avoidable hospitalizations and improving senior-care operations. Its Circadia Intelligence Platform uses contactless sensing, predictive models, and enterprise integrations to support post-acute care. The company’s technology serves more than 40,000 post-acute patients daily, and Circadia Health is headquartered in El Segundo, California. The Senior Executive Assistant will work directly with the CEO and the Strategy & Ops lead in the Office of the CEO. The role maximizes the CEO’s effective use of time and energy, acting as a proactive partner and trusted extension of the CEO with the board, investors, customers, and team. The assistant will manage scheduling and travel, build repeatable executive-assistance processes and documentation, and help employees find the right people and resources across the company. The position also supports board and investor activities, prepares and proofreads materials, and coordinates with the admin team on company events.
Requirements
- At least 5 years of executive assistant experience supporting C-suite executives at startups in a fast-paced environment.
- Ability to operate with discretion, sound judgment, and high emotional intelligence in sensitive or ambiguous situations.
- Exceptional written and verbal communication skills, with the ability to represent the company with polish and precision.
- Exceptional attention to detail and pride in producing polished work.
- Positive attitude and ability to bring energy to the workplace.
- Strong relationship-building skills and the ability to earn trust across the company and remember important details about stakeholders.
- Regular use of AI productivity tools such as ChatGPT, Claude, Notion AI, or similar tools, and curiosity about their capabilities.
Nice To Haves
- Bachelor’s degree (strongly preferred).
- Experience supporting a founder or CEO through a growth stage, particularly Series B–D.
- Experience mentoring junior administrative staff or leading an administrative function.
- Healthcare or technology exposure.
Responsibilities
- Own and drive the CEO’s calendar and complex meeting scheduling.
- Coordinate end-to-end travel, including flights, hotels, ground transportation, directions, and commute time.
- Process expenses promptly and prevent administrative tasks from accumulating.
- Create processes and playbooks for executive-assistance work, including travel, board preparation, meeting cadences, inbox management, and follow-up systems.
- Document how work gets done, improve processes, and establish standards for the admin team.
- Help employees identify the right company contacts, route questions, make connections, and keep work threads moving.
- Manage the CEO’s time using sound judgment and an understanding of the CEO’s priorities.
- Facilitate scheduling and communications with board members, investors, and their assistants.
- Obtain and share information with the executive team and Office of the CEO, and help keep work moving.
- Prepare and proofread board decks, briefings, and correspondence.
- Coordinate board meeting and investor logistics.
- Coordinate with the admin team to plan team offsites, town halls, and team events.
- Provide other high-leverage support as needs arise.
Benefits
- 100% company-paid medical, dental, and vision coverage.
- 401(k).
- Paid vacation, sick days, and company holidays.
- Mission-driven work influencing care decisions for seniors.
- Collaborative culture with weekly and monthly social events, including yoga, beach bonfires, and team lunches.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
