Senior Executive Assistant

Ancestry•Draper, UT

17d•Hybrid

About The Position

Ancestry is seeking an exceptionally organized, proactive, and strategic Senior Executive Assistant to serve as a key administrative partner to its Chief Technology Officer (CTO) and supporting Vice Presidents (VPs) within the Technology organization. This high-impact role involves serving as the primary operational hub, working closely with cross-functional leadership, key internal stakeholders, and external partners across multiple engineering and technology disciplines. The ideal candidate excels in high-complexity environments, managing competing priorities for multiple senior leaders, anticipating needs, navigating organizational shifts with composure, and maintaining absolute discretion. The role focuses on optimizing executive calendars, streamlining operations, and driving culture through seamless event planning and administrative excellence.

Requirements

6+ years of executive administrative support experience supporting C-level executives and VPs, preferably within a tech, SaaS, or high-growth matrixed organization.
Associate's degree required; Bachelor's degree preferred (or equivalent practical experience).
Proven capability operating at a senior individual contributor level (High Complexity), with demonstrated skill in balancing work streams and context-switching effectively across multiple senior executives.
Advanced expertise in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word).
Strong aptitude to quickly master digital productivity, collaboration, and travel/expense management tools (e.g., Concur, Slack, Jira/Confluence, Zoom).
Impeccable verbal and written communication skills with the poise and professionalism to interface seamlessly with executive leadership, engineering teams, and external partners.
Absolute integrity and judgment when handling highly sensitive, proprietary, and confidential company, product, and personnel information.
High initiative, sound judgment, and a self-motivated approach to driving tasks to completion independently in a fast-paced environment.
Calm under pressure with a flexible, solution-oriented approach dedicated to enhancing the overall efficiency and effectiveness of the Technology organization.

Responsibilities

Proactively manage complex, high-volume calendars for the CTO and Technology VPs across multiple time zones.
Forecast long-range strategic priorities, exercise sound judgment to resolve scheduling conflicts, and partner seamlessly with the broader Executive Assistant team to maintain operational flow.
Coordinate end-to-end domestic and international travel logistics for the CTO and VPs, including complex itineraries, transport, and lodging.
Timely preparation and processing of expense reports, invoice tracking, and budget reconciliation in compliance with company policy.
Act as a critical operational partner—triaging urgent requests, tracking action items across leadership lines, and ensuring leaders are thoroughly prepared for key meetings with background materials, agendas, and briefings.
Lead end-to-end planning and logistics for technology town halls, Annual Product & Technology Conference for 700+ attendees, VP leadership offsites, departmental workshops, and team-building events.
Manage vendor negotiations, venue bookings, catering, AV setups, and attendee travel arrangements.
Assist with processing POs, invoices, and managing vendor/contract documentation for the broader Technology org.
Lead or support cross-departmental administrative projects and ad-hoc initiatives as requested.
Serve as a collaborative peer within the administrative team, providing cross-coverage for other C-suite and VP EAs during absences and contributing to administrative best practices across the company.