Senior Executive Assistant

Luminis Health • Annapolis, MD

11d • $78,000 - $90,000

About The Position

The Senior Executive Assistant provides administrative support to executives, including the President and/or Chief Medical Officer. The position requires planning ahead and managing the priorities and details of meetings and events, maintaining executive calendars, and managing relationships with external parties such as the Board of Trustees, legislative and community groups, and regulatory committees and agencies.

The role involves preparing meeting minutes, coordinating calendars and events, managing correspondence, conducting and sharing research, and responding to inquiries from visitors, callers, and email contacts. The assistant proactively communicates meeting and event details to executives and uses sound professional judgment to manage changing priorities and tight timelines. Other duties may be assigned by the supervisor.

Requirements

• At least 5 years of administrative support experience, including progressively higher levels of responsibility.
• Excellent oral and written communication skills.
• Ability to prioritize multiple projects and meet deadlines.
• Ability to anticipate, recognize, analyze, and resolve situations requiring a decision, and ensure the decision is carried out.
• Ability to work independently and under pressure within tight timelines, while consistently demonstrating sound professional judgment.
• Typing speed of at least 50 words per minute.
• Transcription and minute-taking abilities.
• Proficiency with Microsoft Word and Outlook, and ability to develop presentations using PowerPoint.

Responsibilities

• Prepare meeting minutes by actively listening and succinctly capturing salient points.
• Manage executive calendars, adjust to shifting priorities, and ensure meeting preparation and follow-up details are handled.
• Schedule meetings and events with adequate timeframes and recognize when emergent issues must take precedence.
• Read, research, and route correspondence; collect and analyze information to draft letters and documents.
• Conduct research and proactively communicate meeting and event details to the President and/or Chief Medical Officer in light of each executive's priorities and responsibilities.
• Greet and screen visitors and phone and email inquiries, respond to routine requests, and research and provide detailed information to help executives respond.
• Manage external relationships, including those involving the Board of Trustees, legislative and community groups, and regulatory committees and agencies.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Retirement plan with employer match for employees who work more than 1,000 hours in a calendar year
• Paid time off
• Tuition assistance
• Employee referral bonus program
• Paid holidays
• Disability coverage
• Life and AD&D coverage for full-time employees
• Wellness programs
• Employee assistance programs

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed