Senior Executive Assistant
About The Position
The Senior Executive Assistant provides high-quality, non-technical administrative support while maintaining high standards of excellence and strong customer relationships. The role handles sensitive, confidential, and proprietary administrative functions and manages specialized information using an in-depth understanding of organizational policies, procedures, and operations. Duties include phone coverage, meeting coordination, report and presentation preparation, correspondence, expense reporting, global travel arrangements, and scheduling appointments and executive interfaces.
Requirements
- A combination of education and directly related experience equal to nine years; some locations may have additional or different qualifications to comply with local requirements.
- Ability to communicate effectively with management, coworkers, clients, vendors, contractors, and visitors.
- Job-related technical knowledge necessary to complete the job.
- Ability to attend to detail and work in a time-conscious and time-effective manner.
Nice To Haves
- High school diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred.
- Four years of Fluor experience.
- Expert computer and software skills, including word processing, email, spreadsheets, and electronic presentations.
- Proficiency using Fluor specialized software.
- Strong interpersonal and oral and written communication skills.
- Strong organizational skills.
- Strong leadership and decision-making skills.
Responsibilities
- Perform sensitive, confidential, and proprietary administrative functions.
- Administer and maintain highly confidential and specialized information in accordance with organizational policies, procedures, and operations.
- Provide phone coverage and coordinate meetings, including catering, teleconferences, and video conferences.
- Prepare reports and presentations, compose correspondence for signature, and process expense reports.
- Coordinate global travel arrangements for cost effectiveness, including visa applications, security travel advisories, and charter travel arrangements.
- Schedule appointments and coordinate the officer’s interface with other company organizations, clients, and external groups.
- Mentor and train subordinates assigned to the designated area.
- Participate in department meetings, training, and functions.
- Serve as a company representative to external clients.
- Participate in Fluor University training and career development.
- Contribute to and promote use of Fluor knowledge management portals and communities.
- Perform other duties as assigned.
Benefits
- Medical, dental, and vision plans
- Employee Assistance Program (EAP)
- Disability coverage
- Life insurance and AD&D
- Voluntary benefit plans
- 401(k) with company match
- Paid time off, including personal, bereavement, sick, and holiday leave for salaried employees
- Paid sick leave per state requirements for craft employees
- Parental leave
- Training and development courses
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
