Senior Executive Assistant, Corporate Services Technology

Fidelity • Boston, MA

16d

About The Position

The Senior Executive Assistant provides advanced and diverse administrative support to multiple senior leaders in Fidelity’s Corporate Services Technology organization. The role helps executives stay focused, prepared, and connected by managing complex calendars, coordinating meetings and events, supporting travel and expenses, preparing materials, and ensuring follow-through on key actions. It calls for strong judgment, discretion, communication, and the ability to prioritize competing needs in a dynamic environment. The assistant is also expected to stay current with modern productivity tools and use them to improve speed, clarity, and operational consistency.

Corporate Services Technology partners with Fidelity’s Corporate Services functions to modernize platforms, improve operations, and support teams across the firm. Its leaders work with partners in areas including Finance and Accounting, Risk, Legal, Global Security, Procurement, Vendor Management, Real Estate, Communications, and Corporate Affairs. The Senior Executive Assistant helps the leadership team operate day to day by creating structure, improving coordination, and supporting strong follow-through in a complex, high-visibility environment.

Fidelity is transitioning to a full-time onsite working model through a phased regional and role-based rollout. Current onsite expectations vary, and may evolve as the rollout continues. The base salary range is $60,000–$92,000 per year. Placement depends on responsibilities and scope, geographic location, relevant experience, and other factors. Depending on the position and eligibility, compensation may also include a bonus or other variable compensation. The application window closes when the position is filled or unposted. Fidelity will not provide immigration sponsorship for this position.

Requirements

• At least 3 years of executive assistant or senior administrative experience is preferred, including experience supporting senior leaders and interacting with senior-level management and business partners.
• Strong organizational, prioritization, time management, and follow-through skills.
• Ability to handle sensitive and confidential information with sound judgment, tact, and professionalism.
• Excellent written and verbal communication skills, with the ability to interact confidently across multiple levels.
• Strong attention to detail and a proactive approach to identifying and resolving issues before they escalate.
• Ability to balance multiple priorities while remaining calm, flexible, and responsive as business needs change.
• A strong partnership mindset and ability to work effectively with executive assistants, site partners, business partners, and leadership teams.
• Proficiency with Microsoft Outlook, Teams, Word, PowerPoint, Excel, Zoom, and related productivity tools.
• Willingness to continue learning new systems, collaboration tools, GenAI productivity tools, and evolving workplace technology.
• Ability to support leadership materials, including presentations, spreadsheets, documents, meeting agendas, and follow-up notes.

Responsibilities

• Provide proactive calendar management, meeting coordination, travel planning, expense reporting, and day-to-day administrative support for multiple senior leaders.
• Manage expected and unexpected executive requests accurately and efficiently, with timely follow-through.
• Identify calendar conflicts, logistics issues, and potential obstacles early, and provide clear options and recommendations.
• Coordinate leadership meetings, offsites, site visits, and team events, including materials, technology, attendees, location details, and follow-up actions.
• Prepare and support presentations, documents, spreadsheets, agendas, meeting materials, and action tracking.
• Communicate professionally with senior leaders, business partners, external contacts, and administrative colleagues across the firm.
• Build working relationships across business units and the executive assistant network to support collaboration, accuracy, and problem solving.
• Share best practices and cross-train on tools with administrative colleagues to strengthen team coverage.

Benefits

• Comprehensive health care coverage
• Emotional well-being support
• Retirement benefits
• Paid time off
• Parental leave
• Charitable giving employee match program
• Educational assistance, including student loan repayment and tuition reimbursement
• Learning resources for career development
• Bonus or other variable compensation may be available depending on the position and eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed