Corporate Executive Assistant

Balchem Corporation•Montvale, NJ

About The Position

The Executive Assistant provides confidential, high-level administrative, operational, and strategic support to several senior leaders across HR, Legal, Commercial, and other departments at Balchem’s corporate headquarters. The role includes managing complex calendars and high-volume inboxes, coordinating domestic and international travel, handling correspondence, serving as a liaison to stakeholders, supporting Board-related matters, and coordinating events. The position also provides backup support to the Executive Assistant to the CEO and CFO and to the corporate paralegal for compliance trainings.

Requirements

Bachelor’s degree desired.
7–10 years of executive-level administrative experience.
Demonstrated sensitivity and discretion when handling confidential information.
Ability to use considerable judgment and discretion in completing assignments.
Ability to set priorities and handle multiple situations and projects.
Self-directed and motivated, with tact, reliability, flexibility, and organizational skills.
Excellent interpersonal skills and a strong customer-service orientation.
Excellent writing skills, including precise editing and proofreading.
Extensive computer research and analytical skills, including online research techniques.
Complete understanding of and advanced skill with computer software packages, including Microsoft Office, PowerPoint, and Excel.
Strong attention to detail.
Ability to learn and understand the company’s business and direct inquiries to appropriate parties.
Professional telephone skills for dealing with very senior executives at other companies.
Professionalism, integrity, and sound judgment.

Nice To Haves

Bachelor’s degree.

Responsibilities

Manage complex, competing calendars for multiple senior leaders and resolve conflicts while prioritizing meetings based on business impact.
Serve as a primary point of contact by screening calls, triaging inboxes, and drafting correspondence on leaders’ behalf.
Coordinate domestic and international travel, including itineraries, flights, accommodations, and ground transportation.
Create, edit, and proofread presentations, reports, and spreadsheets using MS Office and G-Suite.
Assist with Board-related matters as needed.
Assist with administration and management of compliance trainings as needed.
Plan team onsite and offsite events, Board meetings, and special projects.
Process expense reports and invoices and manage office supplies or operations.
Use independent judgment and initiative to respond to, prepare, and direct correspondence to internal and external parties.
Participate in special projects as determined by functional leaders in HR, Legal, and other departments.
Follow and enforce safety policies and procedures, including use of safety equipment and equipment safeguards, and promote the site’s safety culture.
Perform other duties as assigned.