Executive Assistant - Corporate/Investment Banking

CIBC • New York, NY

3d • $95,000 - $115,000 • Onsite

About The Position

The Executive Assistant provides administrative and operational support to senior members of CIBC’s US Corporate & Investment Banking team in New York. The role requires strong organizational, communication, and presentation skills, and the ability to interact with senior executives and high-level clients. It includes managing calendars, meetings, travel, expenses, visitors, events, office resources, and technology support, while collaborating with assistants and cross-functional teams across the firm.

Requirements

• At least 5 years of executive administrative experience in a fast-paced corporate environment.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and resolve issues with sound judgment and a solutions-driven mindset.
• Excellent written and verbal communication and organizational skills, with tact, diplomacy, discretion, and the ability to maintain confidentiality.
• Strong interpersonal and customer relationship management skills to work effectively with people at all levels.
• Motivated self-starter able to work independently with minimal direction and identify solutions to problems.
• Strong technical skills supporting office equipment maintenance.
• Legally eligible to work at the specified location and, where applicable, hold a valid work or study permit.

Responsibilities

• Manage internal and external meeting schedules, extensive travel, and monthly expenses for Managing Directors.
• Manage changing priorities and make administrative and operational decisions with judgment, discretion, diplomacy, and excellence.
• Work independently and collaboratively with cross-functional teams.
• Greet scheduled visitors, arrange client-center meetings, and coordinate meeting catering.
• Direct department inquiries professionally to the appropriate teams.
• Participate in department event planning, including attendee lists, vendor selection, food recommendations, orders, delivery, budget management, and monthly team lunches.
• Partner with the IT team to resolve office equipment and system or application access issues, and assist with employee onboarding and offboarding.
• Manage office supplies, pitch-book materials, stationery, business-card orders, and facilities issues.
• Collaborate with CIBC assistants across multiple teams.
• Assist with projects, research, and business-efficiency improvements.
• Provide daily technology support and manage printers, mobile devices, and computers in accordance with CIBC policies.
• Investigate system and software problems; prepare, submit, track, and escalate Service Now requests.
• Coordinate with technology support groups to resolve urgent issues and identify appropriate solutions.
• Share technology information with department personnel as needed.
• Track and manage department hardware and software inventory.
• Work with external vendors, suppliers, and technical support to support efficient department operations.
• Serve as a resource to department users and coordinate training on new equipment.
• Maintain current knowledge of hardware, software applications, and related CIBC policies.

Benefits

• Medical, dental, and vision coverage
• Health Savings Account
• Life insurance, disability insurance, and other insurance plans
• Paid time off, including sick leave, parental leave, and vacation
• Holidays
• 401(k)
• Potential eligibility for incentive compensation, which may include a discretionary bonus
• Banking benefits
• Wellbeing support
• MomentMakers social, points-based recognition program
• Purpose Day, a paid day off for personal growth and development
• Accessible candidate experience and accommodation support

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed