Senior Executive Assistant

Marmon Holdings, Inc. • Hartselle, AL

1d • Hybrid

About The Position

The Sr. Executive Assistant provides high-level administrative support to Cerrowire’s senior leadership team. This role serves as a trusted liaison with internal and external stakeholders, exercising the utmost discretion, professionalism, and confidentiality. The Sr. Executive Assistant manages a wide range of responsibilities including executive scheduling, travel coordination, project support, event planning, and internal communications. This position also helps maintain the company’s intranet and contributes to the delivery of leadership meetings, employee events, and customer engagements, with occasional travel required. Success in this role requires exceptional organizational skills, strong communication, a proactive mindset, and the ability to thrive in a fast-paced, dynamic environment while maintaining flexibility and attention to detail.

Requirements

• Associate’s degree or combination of relevant experience and education
• 5+ years of related administrative experience, including experience supporting executives.
• Advanced knowledge of MS Excel, Word, PowerPoint, and Outlook
• Effective oral and written communication skills, excellent interpersonal skills
• Technical aptitude with the ability to engage in a variety of project work, inclusive of contributing to the management of the company’s intranet.
• Excellent listening, organizational and verbal/written communication skills
• Ability to maintain a high level of confidentiality.
• Ability to efficiently plan, organize and implement work priorities.
• Ability to draft and edit correspondence with precision.
• Ability to effectively manage projects utilizing appropriate project management skills.
• Ability to anticipate challenges, plan solutions, and garner the support needed to meet deadlines.
• Proficiency with Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.)
• Proven ability to work closely with a diverse group of executives.
• Be able to work well independently, manage time effectively, be self‐directed, and able to write original content as well as refine and compile information from appropriate boilerplate and technical documents.
• Previous experience with arranging travel accommodations.

Nice To Haves

• Flexible schedule and the ability to work occasional late/early hours as needed.
• Able to conduct occasional travel (approx. 10%).

Responsibilities

• Administrative duties such as coordination of projects, scheduling of meetings, coordination of sub-contractors or vendors, and scheduling conference rooms, conference calls, etc.
• Manage project tasks with minimal oversight; work with team members to share information and resources; develop project materials and tools; and support the preparation of status reports for our clients and executive management.
• Contribute to maintaining and administering the company’s online intranet site via updates and timely communications.
• Provide support to schedule, coordinate, and organize offsite meetings and events.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepare professional presentations for executives.
• Handle various travel arrangements for executive team, coordinating calendars, communicating appropriately to all parties on conflicts or other needs, and resolving travel issues.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Maintains customer confidence and protects operations by keeping information confidential.
• Ensures that all materials are present and working prior to meetings with internal and external participants.

Benefits

• As part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way.
• We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree