Senior Executive Assistant

UiPath•Austin, TX

About The Position

UiPath is seeking a Senior Executive Assistant to serve as a strategic business partner to three senior members of GTM leadership and the organizations they lead. The role requires anticipating leaders’ needs, representing their priorities and perspectives, synthesizing context across functions, and bringing structure to ambiguity. The assistant will use modern tools, including AI, to improve productivity and judgment, and will work closely with executives and their teams to advance business priorities and operational rhythms. The position also provides high-level executive support, including management of complex calendars, domestic and international travel, expenses, budgets, and purchasing. The role coordinates high-visibility events and leadership gatherings, supports the broader EA community, and serves as a trusted presence for the Bellevue location. It also owns Bellevue office seat planning, coordinating assignments and location data with IT and the internship program PM. UiPath notes that work flexibility varies by business and role, and that hybrid, office-based, and remote arrangements differ across teams. The role supports global teams and requires comfort working early hours to overlap with India and/or Europe.

Requirements

8–12+ years of experience supporting senior executives at VP level or above.
Demonstrated experience acting as a strategic partner to senior leadership, beyond scheduling.
Experience using AI tools such as Claude, ChatGPT, or Copilot to improve personal and team productivity.
Experience supporting global teams and comfort working early hours to overlap with India and/or Europe.
Exceptional judgment, discretion, and business acumen, with the ability to represent executives credibly with minimal oversight.
Proven experience planning and executing high-visibility events, offsites, and leadership meetings.
Ability to switch context fluidly across three different functions and leadership styles.

Nice To Haves

Experience supporting executives across more than one function or business unit.

Responsibilities

Act as a thought partner to three senior executives, using knowledge of their priorities to make judgment calls, identify important matters, and filter out distractions.
Represent executives’ voice and priorities in cross-functional settings when needed.
Ask clarifying questions regularly to stay aligned in a fast-paced environment.
Anticipate needs across three leadership agendas and proactively manage competing priorities.
Partner with executives and their teams to keep initiatives, operational rhythms, and communications moving.
Track action items and accountability to ensure follow-ups are completed.
Connect teams across the organizations by surfacing issues, coordinating stakeholders, and driving alignment.
Plan and manage complex, high-visibility logistics for leadership offsites, all-hands, organization-wide events, and cross-functional gatherings.
Hold people accountable across organizational levels, using judgment to determine when to nudge, wait, or escalate.
Use AI tools to streamline scheduling, communications, research, and preparation.
Build lightweight systems and templates, using AI where useful, to improve executive-team and broader organizational operations.
Model modern ways of working for the broader Executive Assistant community.
Manage complex calendars for three senior executives with different working styles and global stakeholders.
Coordinate domestic and international travel with judgment and discretion.
Oversee expenses, budgets, and purchasing in alignment with business priorities.
Partner with the broader Executive Assistant community to promote consistency and strong coverage across senior leaders.
Mentor or informally support junior Executive Assistants by sharing best practices and modern tools.
Serve as a senior, trusted presence for the Bellevue location and teams, supporting new hires and cross-functional partners.
Own the Bellevue office seat map, track open seats, assign seats to new hires, and partner with IT to maintain location information in Zoom Workspaces.
Allocate seats in a way that supports teams’ working relationships and needs.
Partner with the internship program PM to seat interns with their respective teams.