Senior Executive Assistant

JST•Washington, DC

10d•Onsite

About The Position

Joint Strategic Technologies (JST) is seeking an experienced Senior Executive Assistant for a full-time position at the Navy Yard in Washington, D.C. The role provides executive and administrative support, including calendar and meeting coordination, travel arrangements, correspondence and document preparation, action-item tracking, records management, and coordination across branches. The position also supports technical documentation and program objectives, handles office supplies and administrative issues, and processes security information and authorized escort duties in accordance with SSP requirements.

Requirements

Associate's degree or equivalent.
At least six years of administrative experience.
Previous experience supporting SES or executive personnel.
Experience formatting, processing, and maintaining official documents.
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
Ability to schedule appointments and communicate through email.
Professional and independent judgment and initiative.
Ability to work independently, collaborate with others, and meet strict deadlines.
Secret clearance required at start.
U.S. citizenship required.
Must successfully pass a drug screen and background check.

Responsibilities

Manage detailed calendars, establish appointment priorities, and resolve scheduling conflicts.
Coordinate meetings, conference facilities, and video teleconferences.
Prepare meeting minutes, route them for review and approval, disseminate information, and track action items through completion.
Develop tracking mechanisms for high-priority tasks, projects, and deliverables.
Arrange travel through the Defense Travel System.
Process mail and prepare correspondence in accordance with Navy and SSP requirements.
Prepare complex technical correspondence, reports, and leadership presentation materials using multiple information sources.
Collect information and prepare responses to external inquiries.
Maintain paper and electronic files and archive records in accordance with applicable requirements.
Prepare technical documentation for branch-specific software and system designs.
Support coordination across branches and provide recommendations supporting program and project objectives.
Manage supply orders, monitor printer stations, and update telephone rosters.
Resolve administrative issues and independently develop solutions.
Process security information and perform authorized escort duties in accordance with SSP security requirements.