Senior Executive Assistant

Blink Health•Pittsburgh, PA

7d•Onsite

About The Position

Blink Health is hiring a Senior Executive Assistant to support the VP of Operations at its fast-growing healthcare technology company, which has more than 1,300 employees. The role manages the VP’s high-volume calendar, travel, and competing priorities, and also serves as Site Administrator, coordinating the logistics and experience for senior executives and clients visiting the Robinson Township, Pennsylvania office. The position is onsite five days per week, and some travel may be required. The successful candidate anticipates needs, uses sound judgment with confidential information, and remains composed as priorities change. They will coordinate executive support, travel, expenses, meetings, events, and special projects, while partnering with Facilities and other teams to manage office operations and deliver a welcoming, seamless visitor experience. The role supports the VP and broader operations organization as it scales.

Requirements

At least 6 years of administrative or executive support experience.
Ability to work independently and within ambiguity.
Proficiency with Google Suite, including Calendar, Docs, Sheets, and Gmail.
Strong written and verbal communication skills.
Strong attention to detail and ability to manage multiple tasks simultaneously.
Ability to navigate cross-functional relationships with internal and external partners at all levels of the organization.

Nice To Haves

Bachelor’s degree preferred, but not required.
Experience in a fast-paced, high-pressure technology or startup environment is a plus.

Responsibilities

Manage the VP’s complex, high-volume calendar across internal teams, executives, and external stakeholders.
Resolve scheduling conflicts proactively, protect time for strategic work, and recommend trade-offs when priorities compete.
Prepare meeting agendas and briefing materials, track follow-up items, and monitor action items, commitments, and deadlines.
Plan and book domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.
Respond to travel changes, delays, and last-minute requests; maintain traveler preferences and follow company travel policy.
Prepare and submit expense reports, reconcile corporate card activity, route invoices, support purchase requests, coordinate vendors, and maintain audit-ready records.
Plan and run leadership offsites, town halls, team meetings, executive reviews, and organization-wide events.
Coordinate event agendas, venues, catering, materials, and attendee communications.
Manage the operating rhythm for the VP’s organization, including recurring leadership meetings and planning cycles.
Support cross-functional initiatives and organizational communications, and assist with onboarding and logistics as the organization scales.
Serve as the primary point of contact for senior executive, board member, and client visits.
Coordinate visit schedules, conference rooms, catering, building access, and visitor registration with Facilities.
Partner with Facilities, Security, IT, and HR to ensure visits go smoothly.
Plan the visitor experience, including welcome, wayfinding, hospitality, and customized touches for key clients.
Maintain a master calendar of upcoming visits and prepare internal stakeholders in advance.
Partner with Facilities on conference-room and shared-space scheduling, resolving conflicts and optimizing use.
Coordinate workspace needs, equipment, supplies, and office readiness with Facilities.
Respond to on-site questions, escalations, and day-to-day administrative needs, and contribute to a professional, welcoming office culture.