Senior Executive Assistant

Limelight Steel, Inc. • Oakland, CA

66d • $120,000 - $145,000 • Hybrid

About The Position

Strategically orchestrate CEO Olivia’s time, reach, capacity, and impact, ensuring nothing that passes through her office gets dropped and that she is prepared for every meeting. Supporting Olivia is the role’s first priority. The position also expands into special projects, people operations, and office management alongside the Head of People as the company grows. This is a true partnership in which the CEO delegates outcomes, values the assistant’s perspective, and expects candid communication and clear mutual expectations.

This is a hybrid role with expected on-site days Monday, Wednesday, and Friday at the Oakland office. The position requires availability for time-sensitive issues outside standard business hours when needed.

The role owns the CEO’s calendar, inbox, correspondence, investor operations, decision follow-through, meeting and company-event production, travel, and board administrative logistics. It also partners with operations leadership on CEO-led projects and works with the fractional CFO on finance operations and information flow. Office management is owned from day one, with people operations responsibilities growing over time in partnership with the Head of People.

The salary range is $120,000–$145,000, depending on experience and level, plus meaningful equity.

Requirements

• At least 3 years of experience as an Executive Assistant or in a senior administrative support role.
• Strong executive partnership skills; ideally experience supporting a CEO, founder, or other C-suite executive in a high-growth environment.
• Deep fundraise or investor-facing experience.
• High emotional intelligence, sound judgment, discretion, and ability to handle confidential business, financial, and personal information appropriately.
• Exceptional written and verbal communication, including the ability to write in another person’s voice, with very high attention to detail.
• Strong prioritization skills and ability to discern what matters most.
• Mastery of Google Workspace, Slack, and Notion.
• Based in the Bay Area and able to work from the Oakland office at least three days a week.
• Willingness to be on call for time-sensitive issues outside standard business hours when needed.

Nice To Haves

• Experience supporting a venture-backed CEO through multiple priced rounds, or partners at a demanding investment banking, private equity, or venture capital firm.
• Experience with Granola, Brex or Ramp, and Ashby.
• Genuine interest in AI-powered workflows.
• Experience in or a strong appetite for people operations, including onboarding, HR administration, and employee experience.
• Interest in stretching beyond a traditional Executive Assistant scope into people operations, special projects, and office management.

Responsibilities

• Own and prioritize the CEO’s calendar, balancing internal meetings, partner and investor commitments, protected deep work, and personal time; resolve scheduling conflicts and recommend how the CEO should allocate time.
• Maintain weekly priority and open-loop lists, proactively manage deadlines, and track commitments.
• Own and triage the CEO’s inbox and external correspondence; draft, proofread, and send communications in the CEO’s voice, and prepare briefing documents, memos, presentations, and first-pass research as requested.
• Manage investor operations for future fundraises, including the investor tracker, conversation and commitment records, meeting sequencing, diligence, data-room structure and permissions, investor updates, and follow-up communications; serve as a primary investor contact and liaison to the CEO.
• Prepare meetings with objectives, context, pre-reads, and attendee information; capture decisions and commitments and track them through completion across the company.
• Plan and execute All Hands, executive meetings, offsites, team dinners, leadership sessions, and quarterly planning, including agendas, materials, logistics, notes, recordings, and follow-up.
• Prepare materials for key initiatives and coordinate stakeholders as part of the broader rhythm of business, in partnership with the Head of People.
• Coordinate the CEO’s domestic and international travel end to end, as well as occasional team travel and event logistics; manage itinerary changes, expenses, reimbursements, and credit card reconciliations.
• Manage board meeting logistics, including scheduling, materials, pre-read deadlines, dinners, director travel, minutes, action tracking, and follow-up communications.
• Partner with operations leadership on CEO-led initiatives and work with the fractional CFO on finance operations and information flow to and from the CEO.
• Act as the CEO’s delegate for expense approvals, purchase orders, and tooling while following internal policy.
• Manage office operations and workplace experience, including kitchen and supplies, vendors, catered lunches, and office readiness, in partnership with the Facilities Manager.
• Partner with the Head of People over time on onboarding logistics, HRIS and people administration, company milestones, internal events, and people programs.

Benefits

• Competitive stock option package and meaningful equity.
• Full premium coverage for PPO Gold health insurance for employees and 80% coverage for dependents.
• Full premium coverage for employee vision and dental insurance.
• 20 days of paid time off, accrued according to hours worked.
• 10 holidays, personalized to the holidays the employee observes.
• 401(k) with a 4% safe harbor company match.
• Twice-weekly catered team lunches.
• Opportunities for growth, leadership, and project ownership.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed