Senior Executive Assistant

R&P Surety, LLC•Tredyffrin Township, PA

15d•$105,000 - $130,000•Hybrid

About The Position

Rosenberg & Parker is seeking a Senior Executive Assistant to support senior executives while leading a team of Executive Assistants. The role serves as a trusted partner to senior leadership, managing high-visibility schedules and projects, filtering incoming requests, and independently resolving complex issues. The Senior Executive Assistant also serves as the firm’s subject matter resource for executive support, guiding and developing less experienced team members. The position manages complex executive calendars across time zones; coordinates domestic and international travel; anticipates executive needs; handles communications and correspondence; prepares presentations, reports, and meeting materials; plans meetings and events; researches background information; processes expenses; and protects confidential corporate, financial, and personnel information. Occasional personal support and leadership of special projects are also part of the role. The role manages the Executive Assistant team, including hiring, training, coaching, development, performance accountability, coverage, and efforts to improve service quality and efficiency. The position is based in Philadelphia or Wayne, Pennsylvania, with a hybrid work arrangement.

Requirements

8+ years of experience supporting senior or C-suite executives.
Demonstrated leadership, coaching, and training experience.
Exceptional organizational, time-management, written communication, and verbal communication skills, with strong attention to detail.
Expert proficiency with calendar, email, and productivity tools, including Microsoft Office (Excel, PowerPoint, and Word).
Proven discretion with confidential information.
Sound judgment and problem-solving skills, and comfort making decisions with limited direction.
Ability to manage competing priorities and remain calm under pressure.
A collaborative, team-oriented approach.
Flexibility in a dynamic environment.

Nice To Haves

Experience supporting senior or C-suite executives in a multinational firm.
Bachelor's degree.

Responsibilities

Manage and prioritize complex, frequently changing calendars across multiple time zones, resolve conflicts, and protect time for strategic priorities.
Coordinate domestic and international travel, including flights, visas and passports, accommodations, ground transportation, itinerary details, and changes.
Anticipate executive needs and resolve issues proactively so assigned executives are prepared in advance.
Serve as the primary liaison between aligned executives and internal and external stakeholders by screening, routing, and responding to communications.
Draft, edit, and respond to correspondence; prepare presentations, reports, and meeting materials.
Plan meetings and events, including agendas, logistics, note-taking, and follow-up on action items.
Research and compile background information and materials in advance of meetings and activities.
Process expense reports and reconcile receipts accurately and on time.
Handle sensitive corporate, financial, and personnel information with strict confidentiality.
Provide occasional personal support, such as scheduling, appointments, travel, and household or family logistics.
Lead complex issue resolution and special projects.
Manage a team of Executive Assistants, including hiring, training, coaching, and development, and hold the team accountable to performance expectations.
Ensure backup coverage and consistent service across executive support.
Identify and implement improvements to team efficiency and quality, and share best practices.