Senior Executive Assistant

OpenGov•Chicago, IL

10d•$110,000 - $120,000•Onsite

About The Position

OpenGov is seeking a highly organized and proactive Senior Executive Assistant to support three executives across its Go-To-Market (GTM) organization: leaders in Marketing, Professional Services, and Customer Solutions. The role manages calendars, travel, and daily operations while building cross-functional relationships and exercising professionalism, confidentiality, and sound judgment. It is a five-day-a-week onsite position in the Chicago office, suited to someone who thrives in a fast-paced environment, adapts to shifting priorities, and communicates clearly and discreetly. The assistant contributes to GTM strategy execution by coordinating executive support, cross-functional operations, events, and administrative workflows. The role requires a standard 40-hour workweek with flexibility for occasional after-hours needs. Overtime may average 3–5 hours per week and reach 10–15 hours in select peak-period weeks; hours are not guaranteed and vary with business needs. Non-exempt employees will be compensated for all hours worked in accordance with applicable state and federal laws.

Requirements

Bachelor’s degree or equivalent experience.
At least 5 years of experience supporting senior-level executives in a high-growth or fast-paced environment.
Experience coordinating events, merchandise, gifting, or marketing program logistics.
Strong organizational and time-management skills, with the ability to prioritize independently.
Demonstrated success managing high-volume scheduling, travel, and coordination across multiple stakeholders.
Excellent written and verbal communication skills and a high degree of professionalism.
Ability to handle confidential or time-sensitive matters with discretion.
Proficiency in Google Workspace, Slack, Zoom, and other modern workplace tools.
Ability to support a standard 40-hour workweek and occasional after-hours needs.

Nice To Haves

SaaS or technology industry experience is strongly preferred.

Responsibilities

Manage and optimize complex calendars across time zones, prioritizing meetings according to business needs.
Coordinate detailed domestic and international travel, including itineraries, agendas, and logistics.
Prepare executives for meetings by tracking agendas, briefing materials, and follow-ups.
Draft and edit professional correspondence, presentations, and internal documentation.
Track key deliverables and action items to ensure follow-through on priorities.
Partner with executive assistants, Chiefs of Staff, and GTM leaders to support alignment, meeting flow, and operational rhythms.
Work with the Events Manager on GTM events and team offsites, coordinating executive logistics and stakeholder communications.
Serve as a reliable point of contact for GTM leaders and cross-functional stakeholders.
Support marketing program logistics, including keeping swag and print materials stocked, selecting and ordering merchandise, and arranging shipments to customers.
Support company recognition programs by sourcing, ordering, and distributing award gifts.
Process and track expense reports, purchase orders, approvals, and other administrative workflows in compliance with company policy.
Handle sensitive information with discretion and professionalism.