Senior Executive Administrative Assistant- DHS/FPS Acquisition Support

Unity Technologies Corporation•Philadelphia, PA

1d•Onsite

About The Position

UnityTec is seeking a Senior Executive Administrative Assistant to provide independent, high-level administrative and operational support to the Director, Deputy Director, and management staff in a fast-paced federal environment. The role manages mission-critical priorities, coordinates internal and external activities, improves administrative processes, and safeguards sensitive information. This is an onsite position in Philadelphia, Pennsylvania. The position also includes responsibilities related to secure cloud architecture compliance and security-focused design decisions for IL4/IL5 cloud hosting, as described in the posting. The successful candidate will support assigned programs by applying relevant government, DHS, and FPS policies, directives, regulations, and procedures, while coordinating stakeholders, workloads, deliverables, and administrative support personnel. The candidate must be a U.S. citizen. UnityTec is an Equal Opportunity Employer and states that qualified applicants receive consideration without regard to protected characteristics.

Requirements

At least 10 years of relevant administrative experience.
Must be a U.S. citizen.

Nice To Haves

Bachelor’s degree in a related field of study.
Related certifications.

Responsibilities

Provide proactive, independent administrative support to the Director, Deputy Director, and senior managers; anticipate leadership needs, manage competing priorities, and ensure timely follow-through on high-visibility and mission-critical activities.
Establish and sustain Secure Cloud Computing Architecture compliance, continuous readiness, and alignment with the DoD Cloud Computing SRG, DISA STIGs, and DLA enterprise architecture; lead security-focused design decisions for IL4/IL5 cloud hosting.
Research and analyze complex administrative or operational issues, identify risks and alternatives, recommend practical solutions, and assist leadership with informed decision-making.
Serve as an administrative subject-matter expert for assigned programs and interpret and apply relevant government, DHS, and FPS policies, directives, regulations, and procedures.
Coordinate actions, meetings, communications, and deliverables among senior leaders, staff, contractors, and external stakeholders; communicate clearly and professionally in writing and verbally.
Establish, monitor, and adjust workload priorities in alignment with organizational goals; track commitments and deadlines; and ensure administrative actions are completed accurately and on schedule.
Provide leadership, technical direction, training, and day-to-day guidance to designated contractor personnel; foster collaboration across the office support team and adapt to direction from multiple leaders.
Use independent judgment when handling sensitive, confidential, and pre-decisional information, maintaining discretion, professionalism, and appropriate information controls.
Use Microsoft 365 applications, including Word, Excel, Outlook, OneDrive, Teams, PowerPoint, and OneNote, to develop correspondence, presentations, reports, trackers, collaboration materials, and organized records.
Adapt to a dynamic federal office environment, respond to emerging requirements, and contribute as a dependable member of the administrative support team.