Senior Events Project Manager
RR Donnelley•New York, NY
•$85,000 - $136,000
About The Position
RRD is seeking an experienced Senior Events Project Manager to support the Blackstone account. The role manages multiple concurrent event requests, partnering with requesters and internal teams to translate requirements into clear plans and deliver well-executed events. The successful candidate brings organization, proactivity, sound judgment, and composure to a fast-paced environment where priorities may shift. The position independently manages day-to-day event activities, maintains visibility across the request queue, and provides responsive, professional service to stakeholders.
Requirements
- Bachelor’s degree or equivalent relevant professional experience.
- 8+ years of relevant experience in corporate events, event coordination, or event project management.
- Ability to independently coordinate complex events and manage a high volume of concurrent requests.
- Strong stakeholder management skills, including experience working directly with demanding requesters and senior professionals.
- Excellent organizational skills and attention to detail, with disciplined activity tracking and follow-through.
- Ability to prioritize competing deadlines, anticipate needs, and adapt quickly to changing requirements.
- Strong written and verbal communication skills, including clarifying requests and constructively communicating constraints.
- Experience with Microsoft Office and event management, scheduling, or workflow tracking tools.
- Composed and decisive when responding to urgent requests and unexpected changes.
- Ability to maintain clear plans and accurate records, build trusted relationships through responsiveness and discretion, anticipate challenges, develop practical solutions, escalate appropriately, and collaborate while taking ownership.
Nice To Haves
- Experience in financial services or a similarly fast-paced corporate environment.
Responsibilities
- Manage multiple event projects from intake and scoping through planning, execution, and closeout.
- Serve as a primary contact for requesters, clarifying objectives, requirements, timelines, and expectations.
- Manage the incoming request queue, assess urgency and complexity, and coordinate priorities, resources, and deadlines.
- Develop and maintain event plans, schedules, checklists, and status trackers to make milestones and dependencies clear.
- Coordinate event logistics, including meeting spaces, attendee communications, registration, materials, technology, and catering.
- Work with internal teams, vendors, and service partners to confirm responsibilities and readiness.
- Provide timely updates, flag risks, and resolve issues with minimal disruption.
- Manage changes to scope, timing, and logistics, communicating implications and securing required approvals.
- Support event budgets, expense tracking, invoice review, and reconciliation according to established processes.
- Provide onsite event support as required and handle last-minute needs professionally and calmly.
- Maintain accurate documentation and identify opportunities to improve intake, planning, and event delivery.
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Paid time off
- Disability insurance
- 401(k) with company match
- Life insurance
- Voluntary supplemental insurance coverages
- Parental leave
- Adoption assistance
- Tuition assistance
- Employer and partner discounts
- Potential participation in a bonus, commission, or incentive program, depending on the role
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What This Job Offers
Job Type
Full-time
Career Level
Senior
