Senior Event Manager (Contract-to-Full-Time)

Ondo Finance

13d • Remote

About The Position

Ondo Finance is hiring a Senior Event Manager to partner closely with the Marketing Events Lead and support delivery of the company’s global event strategy. The role begins as a full-time contract position, with the opportunity to transition to permanent full-time employment based on performance, business needs, and mutual fit. The position reports to the Marketing Events Lead and covers internal offsites as well as external events such as industry conferences, partner activations, executive gatherings, and institutional events.

The successful candidate will own multiple event workstreams from planning through execution, keeping timelines, budgets, vendors, and deliverables organized. They will operate independently, anticipate needs, communicate proactively, and take ownership of assigned projects. The role calls for strong attention to detail and an interest in building scalable processes for event planning and execution. It supports a global, remote-first team, with domestic and international travel as needed for onsite events.

Requirements

• At least 8 years of experience in event management, production, or operations, with demonstrated ownership of complex corporate events.
• Experience independently managing events from initial planning through onsite execution.
• Strong background in venue sourcing, contract negotiation, vendor management, budgeting, and event production.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Strong problem-solving skills and sound judgment, including the ability to make informed decisions independently and know when to escalate issues.
• Ability to take initiative, anticipate challenges, and proactively resolve issues with minimal oversight.
• Strong written and verbal communication skills, including providing clear, timely updates and managing stakeholder expectations.
• Track record of meeting deadlines, following through on commitments, and maintaining accurate project documentation.
• Experience collaborating with senior leadership and cross-functional teams.
• Comfort operating in a fast-paced, evolving environment with shifting priorities.
• Proficiency with Google Workspace and event/project management tools.
• Interest in leveraging AI, automation, and technology to improve operational efficiency.
• Willingness to travel domestically and internationally to support onsite event execution.
• Based in the PT, MT, CT, ET, or APAC time zones.

Nice To Haves

• Experience producing executive-level, institutional, or high-touch VIP events.
• Experience in TradFi, fintech, crypto, or DeFi.
• Experience managing global events across North America, EMEA, APAC, and LATAM.
• Experience working with external production agencies and managing complex vendor relationships.
• Familiarity with event registration platforms, CRM systems, and event marketing tools.

Responsibilities

• Own end-to-end planning and execution of internal leadership, team, and company-wide offsites.
• Manage assigned external event workstreams, including industry conferences, sponsorships, partner activations, VIP receptions, and institutional gatherings.
• Source venues, negotiate contracts, and manage relationships with hotels, production agencies, AV providers, caterers, and other vendors.
• Develop and maintain event timelines, project trackers, budgets, production schedules, run-of-show documents, and logistics documentation.
• Manage multiple concurrent projects and ensure deadlines, deliverables, and stakeholder expectations are met.
• Communicate project updates proactively, identify risks or blockers, and recommend solutions before issues escalate.
• Oversee attendee registration and communications, travel coordination, accommodations, and guest experience.
• Manage event budgets, invoices, payment coordination, and post-event financial reconciliation.
• Coordinate speaker onboarding, scheduling, travel, presentations, and onsite management.
• Manage sponsorship deliverables, branding requirements, and partner commitments.
• Collaborate with Marketing, Design, GTM, Leadership, Legal, Finance, and other internal teams.
• Coordinate with external agencies and production partners to ensure seamless event execution.
• Maintain centralized event documentation, trackers, vendor information, and post-event reporting.
• Lead post-event evaluations, gather stakeholder feedback, document key learnings, and recommend improvements.
• Develop and refine event playbooks, templates, workflows, and operational processes for a growing global events program.
• Identify opportunities to use technology, automation, and AI to streamline event planning, coordination, and reporting.
• Support onsite execution for domestic and international events as needed.

Benefits

• Competitive compensation, potentially including salary, future token rights, and/or equity according to the candidate’s preferences.
• Medical, vision, and dental benefits.
• Flexible vacation policy (PTO).
• Remote-first team across many countries.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed