Project Manager (Contract to Permanent)

SHADOW•New York, NY

1d•$75,000 - $90,000•Hybrid

About The Position

SHADOW is seeking a proactive and organized Project Manager to manage creative, campaign, and production initiatives from inception to completion. The role owns day-to-day project execution, ensuring work stays on schedule and within budget while meeting quality standards. It serves as a bridge between internal teams and clients, balancing tactical execution with strategic oversight. This is a 2–3 month contract position with the potential to transition into a permanent full-time role based on business needs and performance. The role involves managing project timelines, workflows, client and stakeholder communications, budgets and resources, deliverable reviews, and project management practices. It also provides guidance to Associate Project Managers and supports their professional growth. The position has a hybrid schedule, with 1–3 days in the office per week depending on the role. Annual compensation is $75,000–$90,000, commensurate with experience.

Requirements

Bachelor’s degree in Project Management, Marketing, Communications, or a related field.
3 to 6 years of project management or production experience, specifically within an agency or fast-paced creative environment.
Ability to manage multiple projects simultaneously, with strong attention to detail and organizational skills.
Excellent interpersonal and communication skills, with a track record of effective collaboration across diverse teams.
Advanced proficiency with project management platforms such as Monday.com, Asana, Trello, or Smartsheet.
Solution-oriented mindset and ability to remain calm and focused under tight deadlines.

Responsibilities

Drive the full project lifecycle by creating and managing detailed timelines, trackers, and workflows.
Monitor daily activities and project health, identify risks proactively, and implement solutions to keep deadlines on track.
Lead project status meetings, prepare agendas, and document and assign action items.
Serve as a key client contact, manage expectations, and provide regular project updates.
Partner with cross-functional teams to define project goals, resource requirements, and success metrics.
Facilitate communication among internal departments, vendors, and external partners.
Manage project budgets and communicate budget or resourcing needs, cost implications, and budget overages to clients in coordination with production and account management.
Work with division leads to assess resource needs and help prioritize team tasks.
Review deliverables to ensure they meet quality standards and project requirements before final delivery and trafficking.
Implement and refine project management practices and tools to improve team efficiency.
Guide and support Associate Project Managers, delegate tasks, and oversee their professional growth.
Conduct post-project reviews to capture learnings and identify opportunities for improvement.