Snr. Document Control Coordinator

Zachry Group•Houston, TX

About The Position

Zachry Engineering Corporation is seeking a detail-oriented Senior Document Control Coordinator with strong Aconex experience to support challenging projects for established industry clients. The role leads project document management during execution, helping improve the organization’s document management capabilities and support engineering business objectives. Reporting to the Project Manager or Project Engineering Manager on a large capital project or portfolio of projects, the coordinator develops, maintains, and enforces document management procedures and processes. The role oversees project document control and vendor data activities, ensures deliverable quality, maintains project records and logs, prepares status reports, and coordinates document distribution with clients, vendors, and project personnel. Work may take place in an office or in a trailer or building at construction sites, with possible visits to industrial facilities and use of personal protective equipment.

Requirements

Aconex experience is required, including experience setting up and using Aconex for document management.
At least 7 years of experience in project support or document control management in the Oil & Gas Engineering industry.
High school diploma with previous experience in other functional areas; a high school diploma or GED is required.
Excellent proficiency in Microsoft Word, Excel, and PowerPoint.
Ability to prioritize, manage time, troubleshoot, and work in a fast-paced, deadline-driven environment.
Problem-solving skills and ability to work to resolve complex situations with appropriate management.
Organized and detail-oriented, with the ability to multitask.
Experience following and updating document management processes and procedures as necessary.
Excellent oral and written communication skills.
Dependable, including meeting deadlines, working independently, being accountable for work, maintaining focus, punctuality, and a good attendance record.
Professional attitude and ability to work independently or as a team member.
Ability to communicate in person, by telephone, email, video chat, and software systems.
Ability to visit construction sites and industrial facilities and use required personal protective equipment.

Nice To Haves

Experience with SharePoint.
Associate degree or higher.

Responsibilities

Lead project document management efforts during project execution phases using Aconex.
Develop, maintain, and enforce project document management procedures and processes in accordance with applicable company policies and procedures.
Oversee project document control activities and ensure the quality of document control deliverables meets expected standards.
Provide oversight of vendor data activities and ensure the quality of vendor data deliverables meets expected standards.
Prepare management and project status reports.
Communicate with management, clients, and project team members to achieve project objectives.
Receive deliverables, log them into the document control system, and create and distribute transmittals to clients, vendors, and project personnel.
Scan, image, organize, and maintain documents and filing systems in accordance with company procedures.
Maintain necessary documentation logs using the document control system throughout the project.
Post documents and drawings to Aconex, SharePoint, and other systems as applicable.
Work with the project team and client on the status of project documents.
Develop and/or maintain meeting minutes, drawings, specifications, and approvals.
Perform basic to intermediate word processing, spreadsheet, and database assignments.
Mail out or distribute documents, parcels, and other materials.
Ensure work is performed within Zachry Engineering Corporation policies and procedures.
Attend project meetings and make presentations as required by project management.
Oversee contractors and employees using the client’s information management systems.