Senior Director, Facilities Management - Non-Profit

AHRC NYC•New York, NY

13d

About The Position

AHRC New York City is seeking a Senior Director for its Facility Management division. The role leads facilities policies, compliance, preventative maintenance, planning, residential-site oversight, budgeting, procurement, vendor relations, and maintenance operations. It also provides leadership, supervision, and mentoring to facilities directors and maintenance staff, while ensuring work orders and facility-management records are handled effectively. The position requires travel to sites throughout New York City.

Requirements

Bachelor’s degree in physical plant administration centered on facility management; relevant experience may be considered in lieu of a degree.
Seven or more years of related experience and/or training.
Ability to write reports and business correspondence, present information effectively, and respond to questions from a broad range of stakeholders.
Proficiency in standard business software such as Excel and Word, and ability to learn agency-specific applications.
Ability to establish and maintain strong relationships with program leadership, staff, contractors, and business contacts.
Strong organizational, multitasking, and delegation skills, with the ability to initiate and independently follow through on facility-management issues.
Ability to make independent decisions, exercise sound judgment in setting priorities, address emerging operational issues, and manage or defuse time-sensitive or stressful situations.
Availability to travel to sites throughout New York City.
Valid driver’s license.

Nice To Haves

Master’s degree.

Responsibilities

Lead the development of facility operating standards, protocols, policies, and procedures that comply with applicable environmental, health, and safety regulations.
Establish preventative maintenance programs and annual and long-range facility planning strategies.
Communicate new or revised plans to relevant OPWDD and DDSO stakeholders and AHRC leadership.
Guide corrective-action plans for environmental and life-safety deficiencies identified in audits.
Collaborate with agency department leads on evacuation and emergency-response plans.
Conduct on-site residential audits, evaluate facility conditions, recommend improvements, and identify cost-effective operating solutions.
Assess and monitor furnishings, floor coverings, safety equipment, and general house cleanliness.
Identify building problems and needed renovations, and provide technical assistance to facilities staff.
Develop facility and equipment budgets, comply with approved budget guidelines, report costs, and analyze future building expenditures.
Manage, delegate, and perform repairs, preventative maintenance, and inventory control using property maintenance software.
Act as liaison with government agencies, companies, contractors, architects, AHRC staff, and administration on facilities matters.
Establish and maintain business relationships with vendors and keep contractor and goods-and-services lists current.
Oversee bidding processes, ensure consistent specifications for bidders, evaluate bids, and recommend contract awards.
Direct, schedule, and oversee external contractors.
Oversee procurement of outside goods and services and select materials and equipment that meet residential program needs and quality standards.
Provide oversight and mentoring to Directors of Facility Management.
Direct, supervise, and evaluate maintenance staff, and ensure they receive relevant task and responsibility training.
Implement and maintain the facility-management inventory and work-order tracking system, and review logs and records to monitor workflow and progress.
Ensure work orders are received and prioritized and that assignments are made efficiently and within reasonable time frames.
Perform the activities of supervised workers when needed.