Senior Coordinator - Project Coordination

WSP•Houston, TX

9d•$25 - $35

About The Position

WSP USA seeks a Senior Coordinator to support commissioning administration for its Central Region, serving the Dallas, Houston, and Austin offices. The role supports the commissioning process for projects at a multidisciplinary engineering consulting firm that works with architects and owners on complex projects, with an emphasis on sustainability and energy performance in the built environment. The position provides project and office administration, including schedule and document management, contract and financial administration, meeting coordination, reporting, marketing support, and assistance with project pursuits. The role also supports commissioning agents and technicians by preparing and proofreading commissioning documents and assembling project portfolios.

Requirements

High school diploma.
At least four years of related administrative support experience.
Proficiency with MS Office applications, including Word, Excel, Outlook, and PowerPoint.
Strong computer and typing skills.
Self-motivated and flexible, with willingness to take on new tasks and assist teams.
Strong willingness and eagerness to learn.
Deadline-oriented, with the ability to track, maintain, and meet multiple concurrent deadlines.
Effective communication, organization, and collaboration skills, and a team-oriented attitude.

Nice To Haves

Associate’s degree preferred.
Familiarity with Smartsheet and Bluebeam is an advantage.
Working knowledge of cloud-based file-sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, or Box is an advantage.

Responsibilities

Maintain project calendars, schedules, and distribute schedules to project teams.
Assist with preparing materials for project pursuits.
Assist with processing contracts and sub-consultant contracts.
Create electronic project folders and project binders, and manage their quality control.
Assist in generating project financial management reports.
Assist with tracking invoices and project payments.
Provide marketing and business development support.
Generate and submit staff expense reports.
Process monthly reports.
Update the project status sheet weekly.
Organize weekly commissioning meetings to review project status.
Create and send monthly sub-consultant summary updates.
Prepare and process commissioning documents.
Proofread documents for commissioning agents and technicians.
Create PDF project portfolios at project completion.
Perform general office administration, including photocopying and ordering stationery.

Benefits

Medical coverage
Dental coverage
Vision coverage
Disability coverage
Life insurance
Retirement savings
Paid sick leave
Paid vacation or other personal time
Paid parental leave
Paid time off for bereavement, voting, and/or attendance at naturalization proceedings