Senior Coordinator - Project Coordination

WSP • Houston, TX

9d

About The Position

WSP USA is seeking a Commissioning Administrator for its Central Region, supporting the Dallas, Houston, and Austin offices. The position supports commissioning administration by managing and implementing the commissioning process for projects. WSP works with architects and owners on large, complex projects, with a focus on sustainability and energy performance in the built environment. The role also provides project, business development, and general office administration support.

Requirements

• High school diploma.
• At least four years of related administrative support experience.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong computer and typing skills.
• Self-motivation and flexibility to take on new tasks and assist teams.
• Willingness and eagerness to learn.
• Ability to track and meet multiple concurrent deadlines.
• Effective communication, organization, and collaboration skills, with a team-oriented attitude.
• Must be authorized to work in the United States.

Nice To Haves

• Associate degree preferred.
• Familiarity with Smartsheet and Bluebeam is an advantage.
• Working knowledge of cloud-based file-sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, or Box is an advantage.

Responsibilities

• Maintain the project calendar, including project schedules, and publish schedules to the project team.
• Assist with preparing materials required for project pursuits.
• Assist with processing contracts and sub-consultant contracts.
• Create electronic project folders and project binders, and manage their quality control.
• Assist in generating project financial management reports.
• Track invoices and project payments.
• Provide marketing and business development support.
• Generate and submit staff expense reports.
• Process monthly reports and update the project status sheet weekly.
• Organize weekly commissioning meetings to review project status.
• Create and send monthly sub-consultant summary updates.
• Prepare and process commissioning documents, and proof documents for commissioning agents and technicians.
• Create a PDF project portfolio at the end of each project.
• Perform general office administration, such as photocopying and ordering stationery.

Benefits

• Medical, dental, vision, disability, and life coverage.
• Retirement savings.
• Paid sick leave.
• Paid vacation or other personal time.
• Paid parental leave.
• Paid time off for bereavement, voting, and attendance at naturalization proceedings.
• Flexible and agile workplace model.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED