Senior Coordinator, Philanthropic Strategy Team - University Advancement

Washington University in St. Louis • Clayton, MO

1d • Onsite

About The Position

The Senior Coordinator, Philanthropic Strategy Team supports the two Associate Vice Chancellors (AVCs) within the Philanthropic Strategy team. The Senior Coordinator oversees reporting and administrative support, travel management, interview scheduling, project management, meeting logistics, and creating, updating, and distributing multiple monthly, quarterly, and annual reports and data related tasks, some of which may be confidential in nature. The Senior Coordinator plays a critical role in supporting the Philanthropic Strategy Team leadership and provides necessary and timely information for effective decision-making by the Associate Vice Chancellors. The Senior Coordinator reports to the Senior Manager of Support Services for Philanthropic Strategies and will often work in partnership with administrative support staff within both UA and offices of school deans and priority offices.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (2 Years)
• Microsoft Office
• Complex Systems
• Confidentiality
• Database Management
• Deadline Management
• Detail-Oriented
• Event Management
• Event Planning
• Learning Quickly
• Material Preparation
• Meeting Organization
• Multitasking
• Office Management
• Oral Communications
• Organizing
• Professional Etiquette
• Project Management
• Relationship Building
• Scheduling
• Time Prioritization
• Written Communication

Nice To Haves

• A deep appreciation for and an ability to successfully articulate the mission and aspirations of Washington University.
• A desire to play a meaningful role in the University’s community and to share in the community’s commitment to research and education.

Responsibilities

• Serve as coordinator for the planning and implementation of efforts within two distinct groups of teams for which the AVCs have oversight within Philanthropic Strategy, including managing several complex projects.
• Scheduling and monitoring all aspects of the interview process for recruiting positions that report to the AVCs.
• Works closely with other senior leadership support staff to ensure project deadlines are met and responses are well-coordinated and well-executed.
• Works closely with leadership on department-wide projects, meetings and logistics, and team-building activities.
• Serves as a resource for the AVCs in managing special projects, which may include preparing, editing, and proofreading documents and completing other duties as assigned to support the goals of Philanthropic Strategy.
• Provide high-level support to both Associate Vice Chancellors for Philanthropic Strategy, serving as the vital communication link to and from the office when the AVCs are away from the office.
• Discern between critical needs and those that can wait and communicate appropriately.
• Create and maintain multiple reports for the AVCs and leadership for Philanthropic Strategy. Reporting may involve submitting metrics, data requests, formatting raw data, compiling, and storing tables in an accessible or confidential location for appropriate parties. This includes monthly, quarterly, annual, and other reports as needed.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1,001-5,000 employees