Senior Coordinator, Operations - Sony Pictures Classics

Sony Pictures Entertainment•New York, NY

About The Position

The Operations Sr. Coordinator is responsible for overseeing KDM/element delivery to all theaters and maintaining the relationship between our Sales/Operations Departments with the warehouses and technical facilities to deliver our content to theaters. This role provides daily administrative support for the VP, Operations, and the operations department. The position requires minimal monitoring/responses to emails on evenings/weekends regarding urgent matters with Deluxe, with a company-issued cell phone provided. The role also involves processing VP Operations expense reports, travel arrangements, and calendar management, ordering office supplies, overseeing office luncheons/events, assisting with box office reports, overseeing Maccsbox files into DEX, and processing theater refunds. Additionally, this role involves creating daily deposits and uploading images into the DEX system, processing invoices/charitable requests for the company, and assisting and maintaining the Co-President’s schedule when their assistant is out of office.

Requirements

Knowledge of different film elements
Knowledge of Theatrical Film Distribution required
Ability to multitask, prioritize, and take lead
Strong written, verbal, and interpersonal communication skills
Effective conflict resolution skills
Demonstrate the ability to work with all levels of management

Responsibilities

Oversee KDM/element delivery to all theaters.
Maintain the relationship between Sales/Operations Departments with warehouses and technical facilities to deliver content to theaters.
Provide daily administrative support for the VP, Operations, and operations department.
Communicate with Deluxe on all SPC DCP/DCDC content deliveries.
Rectify any issues with DCPS & keys.
Review and code deluxe/DCDC invoices.
Update DCDC warehouse in DEX.
Research and resolve any booking errors regarding DCPs & 35mm prints.
Provide shipping, DCP, and other additional costs for film titles to VP Operations.
Assist with creating circuit and theater master accounts in DEX.
Respond to urgent matters with Deluxe on evenings/weekends via a company-issued cell phone.
Code invoices for all technical facilities.
Update Academy Film Service on all SPC 35mm dates for shipping to theaters booked by the sales department.
Release and monitor 35mm prints shipping to theaters.
Oversee that prints are inspected and ready for use.
Review and code Academy invoices.
Oversee all DEX shipping details in our operating system and inform the Operations & Sales departments of any issues.
Monitor Sales Coordinator’s shipping & DCP orders for trade and publicity screenings.
Meet with non-theatrical sales manager to review inventory.
Process VP Operations expense reports, travel arrangements, and keep calendar.
Order office supplies, oversee office luncheons/events.
Assist with box office reports and oversee Maccsbox files into DEX, and processing theater refunds.
Create Daily deposits and upload images into DEX system.
Process Invoices/ charitable requests for company.
Assist and maintain the Co-President’s schedule when their assistant is out of office.