Senior Coordinator, Finance

CEVA Supply Chain•Green Bay, WI

21d

About The Position

This position provides timely and accurate accounting and administrative support to the finance function, primarily supporting customer invoicing and related financial processes for logistics and supply chain services. It supports the customer billing lifecycle by validating charges, applying contractual rates and fees, preparing and submitting accurate invoices, researching and resolving billing discrepancies, and assisting with accounts receivable activities. The role works with accounting staff and business stakeholders to resolve financial issues and support internal controls and operational excellence. The position may also support accounts payable, accounts receivable, credit card processing, disbursements, basic journal entries, data entry, financial reporting, account reconciliations, forecasting, budgeting, month-end close, accruals, and related finance processes. It maintains and improves procedures and work instructions, identifies recurring issues, conducts root-cause analysis, and supports process improvements and special projects. Other duties may be assigned. The role requires the ability to follow policies and procedures; read, write, and interpret information; perform basic arithmetic; use hands to finger, handle, or feel; and sit, walk, or stand for the duration of the shift. It also requires visual acuity for essential job functions, a full range of motion to conduct physical tasks throughout the warehouse environment, and the ability to lift or carry items up to 50 pounds. These requirements apply with or without accommodation.

Requirements

High school diploma or GED.
At least 4 years of experience in accounting, finance, customer billing, invoicing, accounts receivable, accounts payable, or related work.
Advanced Microsoft Excel skills.
Strong computer and data-entry skills, with accuracy and attention to detail.
Strong analytical, reconciliation, research, and problem-solving skills, including the ability to resolve complex billing and account discrepancies.
Ability to interpret customer contracts, rates, fees, and billing requirements.
Strong organizational, prioritization, and multitasking skills, including the ability to manage multiple invoicing activities and deadlines.
Excellent verbal and written communication skills.
Customer-service orientation and the ability to work independently and collaborate with accounting, operations, customers, and other business stakeholders.
Ability to follow policies and procedures, read, write, and interpret information, and perform basic arithmetic.
Ability to use hands to finger, handle, or feel; sit, walk, or stand for the duration of the shift; and demonstrate visual acuity for essential job functions.
Ability to conduct physical tasks with a full range of motion throughout the warehouse environment and lift or carry items up to 50 pounds, with or without accommodation.

Nice To Haves

Experience with customer invoicing, billing, or accounts receivable in logistics, supply chain, transportation, distribution, warehousing, fulfillment, or other service-based environments.
Experience working with customer contracts, rates, fees, billing requirements, and invoice discrepancy resolution.
Experience with Oracle ERP or a comparable financial system and other billing or operational systems.

Responsibilities

Provide timely and accurate accounting and administrative support services.
Support finance activities that may include accounts payable, accounts receivable, credit card processing, disbursements, basic journal entries, data entry, financial reporting, and account reconciliation.
Apply company policies and procedures; verify general ledger codes, documents, and invoices; research and balance accounts, subledgers, and ledgers; and resolve complex account issues with accounting staff and business stakeholders.
Coordinate preparation, validation, and submission of customer invoices for logistics and supply chain services in accordance with contractual terms, rates, fees, and customer billing requirements.
Monitor billing and accounts receivable activity, including unbilled items, invoice discrepancies, rejected invoices, cash application, collections, and outstanding balances; research issues and facilitate timely resolution.
Coordinate recurring finance processes, including forecasting, budgeting, month-end close, accruals and related journal entries, financial reporting, and account reconciliation.
Maintain, review, and improve Standard Operating Procedures and work instructions to support billing accuracy, consistency, internal controls, compliance, and customer requirements.
Identify recurring billing, financial, or process issues; perform root-cause analysis; recommend process improvements; and support special projects.
Perform other duties as assigned.

Benefits

Competitive pay, with wages depending on location and experience; paid bi-weekly.
401(k) plan with company match after one year.
Tuition reimbursement program.
Holiday pay and accrued paid time-off programs offering vacation and PTO.
Medical, dental, vision, and voluntary benefits available on day one.
Basic life insurance.
Basic AD&D coverage.
Supplemental life and supplemental AD&D coverage.
Short-term and long-term disability coverage for full-time employees after 180 days of service.
Paid parental leave for both moms and dads.
Paid bereavement and jury duty.