Senior Contract Procurement Specialist

Human Resources Team•Southborough, MA

5d•$24 - $36•Onsite

About The Position

The Senior Contract Procurement Specialist prepares, reviews, negotiates, and administers contracts and purchase orders. The position is based in Impact Fire Services’ Southborough, Massachusetts district office. The role manages district contract processes from review and negotiation through execution, filing, and tracking, while coordinating with internal departments, customers, and leadership. It also oversees certificates of insurance (COIs), OCIP/CCIP enrollment requests, and performance and payment bond requests.

Requirements

Knowledge of contract principles and procurement practices.
Strong organizational and analytical skills.
Excellent communication and negotiation abilities.
Proficiency in Microsoft Office 365 and Excel or similar tools.
Ability to work independently with limited supervision.
Demonstrated integrity and honesty.
Solid problem-solving skills.
Good written and verbal communication skills and ability to interact with all levels of the organization.
Ability to represent the company professionally and credibly in speech and written communications.
Ability to adapt behavior to different people and situations, adjusting interpersonal approaches appropriately.
Valid driver's license and clean driving record.
Successful completion of a drug test and pre-employment background screening.

Nice To Haves

3–5 years of procurement or contract management experience.
Bachelor's degree.

Responsibilities

Manage the overall contract process.
Review contract terms and revise them to ensure compliance and mitigate business and legal risk.
Manage liquidated damages (LD) and price escalation reviews with the regional manager.
Manage scope and price reviews with the sales team.
Lead negotiations on complex terms with customers.
Serve as a primary liaison among internal departments, including Legal, Risk, and Sales, customers, and leadership.
Track master agreement execution and agreed-upon changes.
Draft amendments and riders as needed.
Track contracts through the full cycle.
Draft Impact templated contracts when needed.
Manage the signature process for all district contracts.
Ensure finalized contracts are filed in the executed and bid folders and uploaded to the ticketing system.
Manage the overall COI process, including requesting COIs for executed district contracts, serving as the point person for customers and internal stakeholders, and managing COI renewal distribution.
Manage OCIP/CCIP requests and complete enrollment paperwork for general contractor OCIPs/CCIPs.
Work with the Certificate team to ensure accuracy and obtain appropriate signatures.
Manage performance and payment bond requests, complete the required paperwork, and work with the bonds team to ensure accuracy and obtain appropriate signatures.

Benefits

Competitive compensation, paid weekly every Friday.
Career advancement opportunities.
Healthcare, dental, vision, and life insurance.
Paid time off and holidays.
Company-paid short- and long-term disability.
Immediately vested 401(k) company match.
Shared Ownership Program with a monetary bonus aligned to the company's long-term success, available to full-time employees.
Guidance and support from managers.
Collaborative culture and environment.
Training opportunities with company reimbursement upon achieving required licensing.
Apprenticeship programs for fire sprinkler, fire alarm, and inspection positions.