Procurement & Contract Specialist

SDCC•San Diego, CA

2d•Onsite

About The Position

The Procurement & Contract Specialist supports all departments within the San Diego Convention Center Corporation. The role manages competitive procurement and solicitation activities for the Corporation’s needs, evaluates qualification and proposal packages, negotiates terms and conditions, and creates and manages purchase orders and contract agreements. It also supports compliance with public works and labor requirements and seeks cost savings and value in procurement.

Requirements

Bachelor’s degree from an accredited college or university in business, supply chain, or a related field, or ten years of equivalent experience.
At least five years of relevant experience in a nonprofit or governmental environment.
Ability to read, analyze, and interpret business periodicals, contracts, technical procedures, and governmental regulations.
Ability to compose reports, business correspondence, and procedure manuals.
Ability to present information professionally and courteously and respond to questions from employees, clients, customers, and the general public.
Ability to perform arithmetic with whole numbers, fractions, and decimals; compute rates, ratios, and percentages; and draw and interpret graphs.
Ability to interpret diverse written, oral, diagrammatic, or scheduled instructions.
Ability to use logical thinking to identify and explain problems, collect data, establish facts, and reach valid conclusions or resolutions.
Robust knowledge of Microsoft Word, Excel, and Outlook, as well as ERP systems, project-management software, and e-bidding applications.
Ability to work Monday through Friday and, when needed, hours and days outside the standard work schedule.
Ability to remain regularly at an office computer workstation, access computer information, and move within the SDCC administrative offices and facility.

Nice To Haves

Knowledge of living-wage, prevailing-wage, and public-works laws.
Certified Professional in Supply Management (CPSM), Certified Supply Chain Professional (CSCP), Certified Professional Contract Manager (CPCM), or an equivalent certification.

Responsibilities

Register and update applicable public works projects with the California Department of Industrial Relations (DIR), and provide project registration information to contractors and vendors for labor-law compliance.
Meet with internal clients to understand their needs, define scopes of work, and prepare contract and RFP documents.
Identify cost-saving opportunities to optimize total cost of ownership.
Propose and draft evaluation criteria for selecting contractors and vendors on a best-value basis.
Negotiate, develop, administer, extend, terminate, and renegotiate contractual agreements for products or services.
Negotiate with suppliers and formulate and coordinate procurement proposals and contracts.
Coordinate the work of individuals engaged in formulating bid proposals.
Evaluate or monitor contract performance, determine the need for amendments or extensions, and assess compliance with contractual obligations.
Analyze, approve, or reject requests for deviations from contract specifications and delivery schedules.
Identify potential vendors and coordinate vendor outreach programs.
Assist with preparing, facilitating, and issuing bids and competitive solicitations, including RFQs and RFPs, pre-bid meetings, site walks, interviews, and bidder evaluations.
Facilitate responses to interested bidders’ requests for information on assigned procurement activities.
Review third-party proposals using evaluation criteria and market analysis.
Create and issue purchase orders using applicable vendor quotes after coordinating with business units and confirming approval.
Write and negotiate contract terms and conditions and analyze risk thresholds for contract documents.
Manage contracts and purchase orders by analyzing spend history, negotiating savings, and issuing change orders to document savings and scope revisions.
Ensure contractors maintain valid CSLB licenses and appropriate classifications, DIR Public Works Contractor registration, and certificates of insurance.
Manage conflict resolution between suppliers or contractors and stakeholders as needed.
Gather, compile, and analyze data to make recommendations for assigned purchase orders and contracts.
Create execution plans to realize solutions and advance department goals.
Process documents and correspondence and maintain current records and contract files.
Perform other duties as assigned.

Benefits

Medical, vision, and dental insurance, with the employee and SDCC sharing the cost of coverage.
Retirement plans including 403(b) and 457 plans.
Money Purchase Pension Plan paid in full by SDCC.
21 accrued days of paid time off for vacation and sick leave.
11 paid holidays.
Employee Assistance Plan paid in full by SDCC.
Flexible Spending Accounts.
Life and AD&D insurance paid in full by SDCC, with additional voluntary coverage available.
Disability insurance paid in full by SDCC.
Supplemental health plans.
Employee-exclusive discounts at more than 250 retailers through Fun Express and Corporate Shopping.
Free onsite employee dining during shifts at Tides Cafe.