Senior Contract Procurement Specialist

Human Resources Team•Southborough, MA

4d•$24 - $36•Onsite

About The Position

The Senior Contract Procurement Specialist prepares, reviews, negotiates, and administers contracts and purchase orders. This position is based in Impact Fire Services’ Southborough, Massachusetts district office. The role manages contract workflows and related processes, including contract terms and risk review, negotiations, contract execution and filing, certificates of insurance, OCIP/CCIP enrollment, and performance and payment bond requests.

Requirements

Knowledge of contract principles and procurement practices.
Strong organizational and analytical skills.
Excellent communication and negotiation abilities.
Proficiency in Microsoft Office 365 and Excel or similar tools.
Ability to work independently with limited supervision.
Demonstrated integrity and honesty.
Solid problem-solving skills.
Good written and verbal communication skills and ability to interact with all levels of the organization.
Ability to represent the company professionally and credibly in speech and written communications.
Ability to adapt behavior to different people and situations and adjust interpersonal approaches appropriately.
Valid driver's license and clean driving record.
Successful completion of a drug test and pre-employment background screening.

Nice To Haves

3–5 years of procurement or contract management experience.
Bachelor's degree.

Responsibilities

Manage the overall contract process.
Review contract terms and revise them to support compliance and mitigate business and legal risk.
Manage space capital and price escalation reviews with the regional manager.
Manage scope and price reviews with the sales team.
Lead negotiations on complex customer terms and serve as a primary liaison among internal departments, customers, and leadership.
Track master agreement execution and agreed-upon changes.
Draft amendments and riders as needed.
Draft Impact template contracts when needed; manage signature processing for district contracts; and ensure finalized contracts are filed in the executed and bid folders and uploaded to the ticketing system.
Manage the overall certificates of insurance (COI) process, including requesting COIs for executed district contracts and serving as the point person for customers and internal stakeholders on district COIs.
Manage the CLI renewal distribution process.
Manage OCIP/CCIP requests, complete enrollment paperwork for GC OCIP/CCIP, and work with the search team to confirm accuracy and obtain appropriate signatures.
Manage performance and payment bond requests, complete related paperwork, and work with the bonds team to confirm accuracy and obtain appropriate signatures.

Benefits

Competitive compensation.
Weekly pay, every Friday.
Career advancement opportunities.
Healthcare, dental, vision, life insurance, paid time off, and holidays.
Company-paid short- and long-term disability.
Immediately vested 401(k) company match.
Shared Ownership Program monetary bonus for full-time employees.
Guidance and support from managers.
Collaborative culture and environment.
Training opportunities with company reimbursement upon achieving required licensing.
Apprenticeship programs for fire sprinkler, fire alarm, and inspection positions.