Procurement/Contract Specialist
About The Position
The Procurement Operations Specialist III manages contract lifecycle activities and the end-to-end Procure-to-Pay (P2P) process, working with business owners and partners across Legal, Procurement, Finance, Compliance, Accounts Payable, suppliers, and other stakeholder groups. The role ensures contracts and purchasing activities comply with company policies, legal requirements, regulatory standards, and signing authority guidelines. It maintains accurate contract, purchase order, budget, and audit documentation and supports contract audits. The specialist manages external workforce processes, including intake and Statement of Work (SOW) creation, review, approval, and maintenance, while supporting renewals and extensions. The role also contributes to continuous improvement by documenting processes, identifying workflow efficiencies and cost savings, and reducing risk. Reporting and operational support include maintaining trackers, analyzing performance metrics, handling Procurement Support Hub requests, and responding within established service standards. The position requires careful handling of confidential and sensitive business information. This is a 12-month role with a possible extension. The work schedule is hybrid, with in-office work Tuesday, Wednesday, and Thursday, at the RTP, North Carolina 27709 location. The stated pay rate is $67–$76.35 per hour on W-2.
Requirements
- Bachelor's degree in Business, Finance, Operations, or a related field, or an equivalent combination of education and relevant work experience.
- 3 to 5 years of relevant experience in the pharmaceutical, biotechnology, finance, procurement, or related industries.
- Experience in contract lifecycle management (CLM).
- Experience managing Procure-to-Pay (P2P) processes and purchase order administration.
- Experience with Oracle iProcurement, Coupa, and purchase order management.
- Advanced proficiency in Microsoft Excel and PowerPoint.
- Ability to use Tableau or Power BI for reporting, analytics, and data visualization.
- Ability to analyze complex data and translate findings into actionable recommendations.
- Strong analytical, critical-thinking, and problem-solving skills.
- Excellent time-management, organizational, and prioritization abilities.
- Action-oriented approach and ability to adapt quickly to changing business needs and priorities.
- Ability to build and maintain productive relationships with stakeholders across functions.
Nice To Haves
- Experience working with external workforce management systems such as Fieldglass.
Responsibilities
- Manage the end-to-end contract lifecycle, including contract creation, approval, execution, renewal, amendment, and termination.
- Ensure contracts comply with company policies, legal requirements, and regulatory standards.
- Collaborate with Legal, Procurement, Finance, Compliance, and business stakeholders to resolve contract issues and align terms with business objectives.
- Maintain contract records and documentation in contract management systems and repositories.
- Support contract audits and ensure documentation is complete, accurate, and accessible.
- Identify opportunities for process improvement, cost savings, and risk reduction in contract management.
- Manage the end-to-end Procure-to-Pay lifecycle, from request intake through purchase order creation and closure.
- Create, review, and process requisitions to open purchase orders in accordance with procurement policies and procedures.
- Coordinate contract signature workflows and ensure required approvals and signatures comply with signing authority guidelines.
- Partner with stakeholders, suppliers, Procurement, and Accounts Payable to support timely invoice processing and payment.
- Manage purchase order closeout activities in alignment with procurement policies and operating procedures.
- Initiate and process purchase order amendments and change orders.
- Support and drive continuous improvement initiatives for the Procurement Support Hub and broader procurement processes.
- Develop, maintain, and update process documentation to improve efficiency, consistency, and compliance.
- Maintain records to support internal and external audit requests.
- Identify opportunities to improve operational effectiveness, streamline workflows, and enhance stakeholder experience.
- Manage the external workforce lifecycle, including intake and SOW creation, review, approval, and maintenance.
- Monitor approval workflows and engage stakeholders to support timely execution of contracts and SOWs.
- Support contract renewals and extensions to maintain continuity of services and workforce resources while minimizing business disruption.
- Maintain contract and budget trackers for transparency and data accuracy.
- Track, analyze, and report metrics including cycle times, service-level agreements, and compliance measures.
- Manage Procurement Support Hub intake requests and mailbox activities, responding within service standards using approved templates and processes.
- Handle confidential and sensitive business information with professionalism, discretion, and integrity.
Benefits
- Comprehensive benefits package, subject to eligibility.
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What This Job Offers
Career Level
Mid Level
