Contract & Procurement Analyst

City of New York • New York, NY

3h • $90,000 - $95,721

About The Position

The New York City Housing Authority’s Asset & Capital Management Division is hiring a Contract & Procurement Analyst for its Vendor & Contract Management Department. The Division oversees a $6 billion capital projects portfolio and works to preserve and modernize NYCHA buildings and apartments while advancing sustainability and resiliency. The Analyst supports the full lifecycle of procurement and contract administration for A&CM contracts and associated task orders, working with internal departments, Procurement, Law, Finance, oversight agencies, and other stakeholders to facilitate timely actions, maintain compliance, resolve issues, and manage the contract portfolio. The role requires independent judgment and may include providing technical guidance and training to staff. When the Deputy Director is absent, the Analyst may represent the Department at meetings and coordinate contract-related activities with internal and external stakeholders.

The position is within Strategic Services, which supports capital planning and financial administration, project management and controls, vendor and contract management, business intelligence, and business operations. NYCHA provides medical coverage options, deferred compensation plans, and a defined pension benefit plan through NYCERS. Applicants should review the minimum qualifications and civil service eligibility information in the posting. Candidates who did not take and pass the Procurement Analyst civil service exam, or who are not reachable on the established civil service list, may not be considered or may be at risk of replacement by an eligible civil service candidate.

Requirements

• A baccalaureate degree from an accredited college or university; or an associate degree or 60 semester credits plus 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction, or construction-related services, or professional, technical, or administrative experience in contract negotiation or management; or a high school diploma or equivalent plus two years of such experience; or an equivalent combination of education and experience.
• All candidates must have at least a four-year high school diploma or its educational equivalent.
• For placement in Assignment Level II, candidates must, after meeting the minimum requirements, have either one year served at Assignment Level I or one additional year of the specified experience.
• Applicants may need to have taken and passed the DCAS Procurement Analyst civil service exam and be reachable on the established civil service list to be considered.
• NYCHA employees seeking promotion, title, or level changes must have served one year at their current location and in their current title and level, if applicable.

Nice To Haves

• NYCHA residents are encouraged to apply.
• Qualified persons with a disability who are eligible for the 55-a Program may request consideration under that program in their cover letter.

Responsibilities

• Perform work related to planning, developing, procuring, awarding, registering, administering, and closing out contracts and associated task orders.
• Review procurement and contract documents for completeness, accuracy, and compliance; recommend actions regarding awards, renewals, amendments, modifications, change orders, time extensions, terminations, and other contract matters.
• Provide technical guidance to departments on scopes of work, cost estimates, procurement strategies, solicitation documents, and contract requirements.
• Coordinate contract and task-order actions with Procurement, Law, Finance, project management teams, oversight agencies, and other stakeholders through approval, execution, registration, and issuance.
• Develop and maintain procurement schedules and track solicitations, approvals, awards, contract execution and registration, task orders, expenditures, capacity, expiration dates, and closeout activities.
• Support vendor selection and assignment processes, including competitive solicitations, mini-solicitations, rotation assignments, direct assignments, and pre-bid activities, in accordance with applicable policies and procedures.
• Review contract and task-order packages to ensure scopes, cost proposals, funding documentation, approvals, responsibility determinations, insurance, and supporting materials are complete and compliant.
• Retrieve, review, analyze, and reconcile contract and financial information across NYCHA systems; identify discrepancies and coordinate corrective action.
• Analyze contract portfolios to identify capacity constraints, utilization and expenditure trends, funding concerns, upcoming expirations, processing delays, data inconsistencies, and other operational risks.
• Develop and maintain reports, dashboards, data models, and tracking tools; prepare management briefings, memoranda, executive and Board materials, and other decision-support documents.
• Maintain complete, accurate, and audit-ready procurement and contract records in applicable systems of record and departmental tracking tools.
• Assist with audits, compliance reviews, management inquiries, and document requests by researching contract actions, compiling records, and preparing timely responses.
• Develop and update standard operating procedures, templates, checklists, tracking tools, and training materials; provide staff guidance on procurement and contract-administration requirements.
• Perform other related duties as assigned.
• In the Deputy Director’s absence, represent the Department at meetings and coordinate contract-related activities with internal and external stakeholders.

Benefits

• Choice of medical coverage plans
• Deferred compensation plans
• Defined pension benefit plan through the New York City Employees’ Retirement System (NYCERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level