Procurement/Contract Specialist
About The Position
The Procurement Operations Specialist III manages contract lifecycle activities and Procure-to-Pay (P2P) processes in partnership with business owners and internal stakeholders. The role supports contract creation, approvals, execution, renewals, amendments, termination, purchase order administration, invoice coordination, and closeout while ensuring compliance with company policies, legal requirements, regulatory standards, and signing authority guidelines. The specialist supports procurement operations and continuous improvement by maintaining accurate records, documentation, trackers, and process materials; responding to Procurement Support Hub requests; supporting audits; and identifying opportunities to improve workflows, cost savings, risk reduction, and stakeholder experience. The role also manages external workforce processes, including intake and Statement of Work (SOW) creation and maintenance, and reports on operational metrics such as cycle times, SLAs, and compliance measures. This is a 12-month position with possible extension. The work schedule is hybrid, with in-office work Tuesday, Wednesday, and Thursday in Cambridge, Massachusetts. The listed pay rate is $67–$76.35 per hour on W-2.
Requirements
- Bachelor's degree in Business, Finance, Operations, or a related field, or an equivalent combination of education and relevant work experience.
- 3 to 5 years of relevant experience in pharmaceutical, biotechnology, finance, procurement, or related industries.
- Experience in contract lifecycle management (CLM).
- Experience managing Procure-to-Pay (P2P) processes and purchase order administration.
- Experience with Oracle iProcurement, Coupa, and purchase order management.
- Advanced proficiency in Microsoft Excel and PowerPoint.
- Experience using Tableau or Power BI for reporting, analytics, and data visualization.
- Ability to analyze complex data and translate findings into actionable recommendations.
- Strong analytical, critical-thinking, and problem-solving skills.
- Excellent time-management, organizational, and prioritization abilities.
- Action-oriented approach and ability to adapt quickly to changing business needs and priorities.
- Ability to build and maintain productive relationships with stakeholders across functions.
Nice To Haves
- Experience working with external workforce management systems such as Fieldglass.
Responsibilities
- Manage the end-to-end contract lifecycle, including contract creation, approval, execution, renewal, amendment, and termination.
- Ensure contracts comply with company policies, legal requirements, and regulatory standards.
- Collaborate with Legal, Procurement, Finance, Compliance, and business stakeholders to resolve contract issues and align terms with business objectives.
- Maintain contract records and documentation in contract management systems and repositories.
- Support contract audits and ensure documentation is complete, accurate, and accessible.
- Identify process improvements, cost savings, and risk-reduction opportunities in contract management.
- Manage the end-to-end Procure-to-Pay lifecycle from request intake through purchase order creation and closure.
- Create, review, and process requisitions to open purchase orders in accordance with procurement policies and procedures.
- Coordinate contract-signature workflows and obtain required approvals and signatures in compliance with signing authority guidelines.
- Partner with internal stakeholders, suppliers, Procurement, and Accounts Payable to support timely invoice processing and payment.
- Manage purchase order closeout activities according to procurement policies and operating procedures.
- Initiate and process purchase order amendments and change orders to support business requirements.
- Support and drive continuous improvement initiatives for the Procurement Support Hub and broader procurement processes.
- Develop, maintain, and update process documentation to improve efficiency, consistency, and compliance.
- Maintain records and documentation for internal and external audit requests.
- Identify ways to improve operational effectiveness, streamline workflows, and enhance stakeholder experience.
- Manage the external workforce lifecycle, including intake and Statement of Work creation, review, approval, and maintenance.
- Monitor approval workflows and engage stakeholders to support timely execution of contracts and SOWs.
- Support contract renewals and extensions to maintain service and workforce continuity while minimizing business disruption.
- Maintain contract and budget trackers for transparency and data accuracy.
- Track, analyze, and report key performance metrics, including cycle times, SLAs, and compliance measures.
- Manage Procurement Support Hub intake requests and mailbox activities, responding within service standards using approved templates and processes.
- Handle confidential and sensitive business information with professionalism, discretion, and integrity.
Benefits
- Comprehensive benefits package, subject to eligibility.
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What This Job Offers
Career Level
Mid Level
