Procurement & Contract Specialist

San Diego Convention Center Corporation•San Diego, CA

2d•$94,085 - $120,018•Onsite

About The Position

The Procurement & Contracts Specialist performs procurement and contracting activities for the San Diego Convention Center Corporation, supporting all departments. The role manages competitive solicitations, evaluates qualification and proposal packages, negotiates contractual terms and conditions, and creates and manages purchase orders and contract agreements. It also supports public works compliance, vendor and contractor coordination, cost savings, contract performance, records management, and the execution of procurement solutions.

Requirements

Bachelor’s degree from an accredited college or university in business, supply chain, or a related field, or ten years of equivalent experience.
At least five years of relevant experience in a nonprofit or governmental environment.
Ability to read, analyze, and interpret business periodicals, contracts, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to present information professionally and courteously and respond to questions from employees, clients, customers, and the public.
Ability to perform arithmetic with whole numbers, fractions, and decimals; compute rates, ratios, and percentages; and interpret graphs.
Ability to interpret diverse written, oral, diagrammatic, or schedule-based instructions.
Ability to use logical thinking to identify and explain problems, collect data, establish facts, and reach valid conclusions or resolutions.
Robust knowledge of Microsoft Word, Excel, and Outlook, as well as ERP systems, project management software, and e-bidding applications.
Ability to work Monday through Friday; hours and days outside the standard work schedule may be needed because the Convention Center operates 24/7.
Ability to remain regularly at an office computer workstation, access computer information, and move within the SDCC administrative offices and facility.
Regular interaction with employees and occasional interaction with customers or the general public through email, telephone, correspondence delivery, and face-to-face contact.

Nice To Haves

Knowledge of living wage, prevailing wage, and public works laws.
Certified Professional in Supply Management (CPSM), Certified Supply Chain Professional (CSCP), Certified Professional Contract Manager (CPCM), or equivalent certification.

Responsibilities

Register and update applicable public works projects with the California Department of Industrial Relations (DIR), and provide DIR project registration to contractors and vendors for labor-law compliance.
Meet with internal clients to understand needs, define scopes of work, and create contract and RFP documents.
Identify opportunities to reduce costs and optimize total cost of ownership.
Develop evaluation criteria for selecting contractors and vendors on a best-value basis.
Negotiate, develop, administer, extend, terminate, and renegotiate agreements for products and services.
Negotiate with suppliers and formulate and coordinate procurement proposals and contracts.
Coordinate workers engaged in preparing bid proposals; monitor contract performance, amendments, extensions, and compliance with contractual obligations.
Analyze and approve or reject requests for deviations from contract specifications and delivery schedules.
Identify potential vendors and coordinate outreach; assist with preparing, facilitating, and issuing bids, RFQs, and RFPs, including pre-bid meetings, site walks, interviews, and bidder evaluations.
Facilitate responses to interested bidders’ requests for information for assigned procurement activities.
Review third-party proposals using evaluation criteria and market analysis.
Create and issue purchase orders based on applicable vendor quotes after coordinating with business units and confirming approval.
Draft and negotiate contract terms and conditions and analyze risk thresholds for contract documents.
Manage contracts and purchase orders by analyzing spend history, negotiating savings, and issuing change orders to document savings and scope revisions.
Verify that contractors maintain appropriate CSLB licenses and classifications, DIR Public Works Contractor registration, and certificates of insurance; help resolve supplier or contractor conflicts with stakeholders.
Gather, compile, and analyze data and make recommendations for assigned purchase orders and contracts; create execution plans that support solutions and department goals.
Process documents and correspondence and maintain current records and contract files.
Perform other duties as assigned.

Benefits

Medical, vision, and dental insurance coverage, with costs shared by the employee and SDCC.
Retirement plans: 403(b) and 457.
Money Purchase Pension Plan paid in full by SDCC.
21 accrued days of paid time off for vacation and sick leave.
11 paid holidays.
Employee Assistance Plan paid in full by SDCC.
Flexible Spending Accounts.
Life and AD&D insurance paid in full by SDCC, with additional voluntary coverage available.
Disability insurance paid in full by SDCC.
Supplemental health plans.
Employee-exclusive discounts at more than 250 retailers through Fun Express and Corporate Shopping.
Free onsite employee dining during shifts at Tides Cafe.