Contract Specialist - Procurement

Pima County•Tucson, AZ

About The Position

The Pima County Procurement Department is hiring a Contract Specialist to support procurement and purchasing functions within the Materials and Services Division. The position works closely with Procurement Officers and County departments to draft contract amendments, analyze bids, assist vendors, maintain documentation, and ensure compliance with procurement policies and procedures. The role calls for strong communication and analytical skills, ethical public service, technical accuracy, and excellent customer service. It offers an opportunity to contribute to responsible public spending within the County’s Procurement Department.

Requirements

Associate’s degree from an accredited college or university in public administration, business administration, finance, supply chain management, or a closely related field, and one year of experience administering, developing, evaluating, and/or writing contracts. Relevant experience and/or education from an accredited college or university may be substituted.
Alternatively, one year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely related position.
Qualifying education and experience must be documented in the application’s Education and Work Experience sections.

Nice To Haves

At least two years of experience in contract administration, procurement, or public-sector purchasing.
At least two years of experience generating reports and analyzing data.
At least one year of experience using Microsoft Office Suite, particularly Word and Excel.

Responsibilities

Assist in preparing and issuing requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements.
Review and evaluate bids, proposals, and quotes for compliance with procurement requirements and specifications.
Collaborate with internal departments and stakeholders to gather requirements, develop scopes of work, and define contract terms and conditions.
Coordinate contract negotiations and revisions with vendors, legal counsel, and other parties to align with program objectives and regulatory requirements.
Prepare and maintain contract-file documentation, including contracts, amendments, change orders, and correspondence.
Monitor contract performance, timelines, deliverables, and expenditures for compliance with contractual obligations and budget constraints.
Facilitate communication and collaboration between internal departments, external vendors, and other stakeholders involved in contract implementation.
Assist in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies.
Generate reports and dashboards summarizing contract status, performance metrics, and key milestones for management review.
Provide administrative support for contract activities, including invoice processing, payment tracking, and budget reconciliation.